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Administration Executive

Salary undisclosed

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Handle general administrative tasks such as answering phone inquiries, routing
correspondence, directing visitors in a courteous, professional manner
  • Departmental PIC for procure-to-pay (P2P)
  • Maintain electronic files, records, databases and ensuring accuracy
  • Maintain archive record, organize off-site storage and destruction of expired record
  • Main Travel Arranger for flight and hotel reservations
  • Coordinate and arrange room/apartment - leasing agreements, utilities, deposits,
payment
  • Meeting coordination and recording of minutes for E&OSH
  • Manage inventory of office supplies (e.g pantry items, stationeries, toiletries, t-shirts),
ensure adequate levels of necessary supplies at all times
  • Facility maintenance - pest control maintenance, cleaning services, plumbing, electricity
  • Equipment maintenance - multifunction copiers, projectors, displays/screens
  • Asset maintenance - mobile phones, tablets, pedestals, cabinets, keys, electrical
appliances
  • Telco and fuel card management and reporting
  • Management and maintenance of hotel corporate accounts and rates
  • Meetings/trainings coordinations, quotations, bookings, payment
  • Courier/Mailing services management
  • Office facilities management - ensure all the equipment is in good working condition
and contact vendors to rectify issues/repairs in a timely manner
  • Coordinate logistics for special business events and projects (e.g KOM, team buildings,
ad-hoc activities or events)
  • Undertakes special assignments, projects, ad-hoc duties as and when required (e.g
renovation, refurbishment, relocation projects)
Competencies