Administration Executive
Salary undisclosed
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Original
Simplified
Handle general administrative tasks such as answering phone inquiries, routing
correspondence, directing visitors in a courteous, professional manner
Competencies
correspondence, directing visitors in a courteous, professional manner
- Departmental PIC for procure-to-pay (P2P)
- Maintain electronic files, records, databases and ensuring accuracy
- Maintain archive record, organize off-site storage and destruction of expired record
- Main Travel Arranger for flight and hotel reservations
- Coordinate and arrange room/apartment - leasing agreements, utilities, deposits,
- Meeting coordination and recording of minutes for E&OSH
- Manage inventory of office supplies (e.g pantry items, stationeries, toiletries, t-shirts),
- Facility maintenance - pest control maintenance, cleaning services, plumbing, electricity
- Equipment maintenance - multifunction copiers, projectors, displays/screens
- Asset maintenance - mobile phones, tablets, pedestals, cabinets, keys, electrical
- Telco and fuel card management and reporting
- Management and maintenance of hotel corporate accounts and rates
- Meetings/trainings coordinations, quotations, bookings, payment
- Courier/Mailing services management
- Office facilities management - ensure all the equipment is in good working condition
- Coordinate logistics for special business events and projects (e.g KOM, team buildings,
- Undertakes special assignments, projects, ad-hoc duties as and when required (e.g
Competencies