Admin Assistant - Procurement / Inventory

POSITION SUMMARY

As a Procurement and Inventory Admin Assistant, you will support in purchase orders management, import shipment preparation, tracking and documentation, and document the required records within the function.

KEY RESPONSIBILITIES

Procurement Support

• Assist in the stock procurement and replenishment orders to stores
• Coordinate and follow up with forwarders and clearance agents to provide tracking and ensure timely delivery of goods
• Maintain accurate records of purchase orders, invoices, and other relevant documentation

Documentation

• Maintain accurate and complete records and documents within the function
• Assist in reports and documentations

Other Support

• Support in master data housekeeping and troubleshoot

KEY PERFORMANCE INDICATORS (KPI)

To be determined by the position’s reporting manager with the following factors also be taken into consideration as part of the role’s KPI:

Direct Influence:

• Proper records management
• Procurement progress and completion

Indirect Influence:

• Compliance and risk management

Other measures of success but are not limited to:

• All deadlines are met
• All procedures and policies adhered to

KNOWLEDGE, SKILLS, AND EXPERIENCE

• A diploma or bachelor's degree in business administration, supply chain management, or in related field is preferable
• With experience on import processes, order processing or similar roles
• Good attention to detail and accuracy in handling data entry and record keeping
• Good organizational and time management skills
• Proficiency in MS Office applications, particularly Microsoft Excel
• Fresh graduates are encouraged to apply