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HR Admin Assistant

Salary undisclosed

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Key Responsibilities:

1. Recruitment Support:

  • Job Posting: Assisting with the creation and posting of job advertisements on various platforms (job boards, social media, company website, etc.).
  • Applicant Screening: Reviewing resumes and applications, conducting initial screenings, and shortlisting candidates for interviews.
  • Scheduling Interviews: Coordinating interview schedules between candidates and hiring managers, ensuring all parties are informed and prepared.
  • Candidate Communication: Maintaining regular communication with candidates throughout the recruitment process, answering queries, and providing updates.
  • Reference Checks: Conducting reference checks for candidates, when necessary.

2. Onboarding Support:

  • New Hire Documentation: Preparing and organizing new hire documentation, including employment contracts, tax forms, and benefits paperwork.
  • Onboarding Coordination: Assisting with the setup of new employees’ workstations, email accounts, and necessary access to systems and tools.
  • Orientation Sessions: Coordinating or assisting in conducting new employee orientation sessions to introduce them to company culture, policies, and their role.
  • Training Coordination: Organizing and tracking any initial training or mandatory courses for new hires.
  • Tracking Onboarding Progress: Ensuring all steps in the onboarding process are completed and that new hires are settling into their roles smoothly.

3. Record Keeping:

  • Maintaining accurate and up-to-date records for recruitment and onboarding activities, including candidate databases, interview feedback, and new hire progress.

Qualifications & Requirements:

Education: Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field.

Experience: Minimum of 2 years of experience in an HR Generalist or similar role, Familiarity with HR software and systems.

Skills:

  • Strong understanding of HR practices, labor laws, and statutory compliance.
  • Excellent interpersonal, communication, and organizational skills.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Problem-solving and decision-making abilities.

Job Type: Full-time

Benefits:

  • Free parking
  • Health insurance
  • Maternity leave
  • Parental leave

Work Location: In person