Senior Company Secretarial Executive

Job Description Manage a portfolio of client companies, ensuring that all company secretarial functions are carried out in compliance with statutory requirements and best practices. Provide corporate secretarial advisory services to clients, including company incorporation, statutory compliance, and governance matters. Organize and facilitate Board and Shareholder meetings for client companies, including preparing agendas, drafting resolutions, and compiling board papers. Assist clients in pre- and post-meeting matters, including taking minutes and ensuring compliance with corporate governance requirements. Prepare and circulate Directors' Circular Resolutions and Circular Resolutions for Board Committees to obtain timely approvals. Provide guidance to clients on regulatory requirements and corporate exercises, ensuring compliance with applicable laws and regulations. Draft, review, and verify corporate information for clients’ Annual Reports, ensuring accurate disclosures and compliance with statutory obligations. Liaise with the Companies Commission of Malaysia (CCM), solicitors, auditors, and relevant authorities to ensure timely submission of statutory documents. Maintain and update statutory records, registers, and corporate information for client companies in compliance with the Companies Act 2016. Monitor and interpret changes in corporate governance regulations, advising clients on best practices and ensuring ongoing compliance. Identify and implement process improvements to enhance the efficiency of corporate secretarial services provided to clients. Prepare periodic reports and updates on secretarial matters for clients and internal stakeholders. Develop and implement policies and procedures to strengthen governance and regulatory compliance for client companies. Ensure timely preparation and submission of statutory forms, returns, and notifications to relevant regulatory bodies. Assist with client training and advisory sessions to enhance their understanding of corporate governance and compliance requirements. Guide and mentor junior executives or executive secretaries, ensuring they are aligned with industry best practices. Perform other related duties and ad-hoc tasks as required in the provision of corporate secretarial services. Skills & Requirements Education and Professional Qualifications: A Bachelor's Degree in Law, Corporate Administration, Business Administration, Finance, Accounting, or a related field. A professional qualification such as MAICSA (Malaysian Institute of Chartered Secretaries and Administrators) or ICSA (Institute of Chartered Secretaries and Administrators) is an advantage but not mandatory. Candidates currently pursuing professional secretarial qualifications will be considered favorably. A background in Finance or Accounting is a bonus. Experience: At least 2 years of relevant experience in corporate secretarial practice, preferably in a corporate secretarial firm or service provider setting. Strong knowledge of the Companies Act 2016 and other relevant regulations. Familiarity with corporate governance best practices, compliance frameworks, and statutory reporting requirements. Experience in handling Board and Shareholder matters for multiple client companies, including managing regulatory filings and governance obligations. Skills & Personal Attributes: We are looking for individuals who are eager for growth and professional development. Excellent communication and client management skills, with the ability to provide clear guidance and support to clients. Strong organizational and multitasking skills, with the ability to manage multiple client portfolios efficiently. Attention to detail and accuracy in preparing corporate documentation and maintaining statutory records. High level of integrity and professionalism, with the ability to handle sensitive and confidential client information. Proficiency in MS Office and company secretarial software. Key Attributes: Proactive, results-driven, adaptable, problem-solving ability, maintaining ethical standards, collaborating well with teams to ensure compliance and support corporate governance, and eager for personal and professional growth.