Admin Assistant cum Receptionist

1. Greet and welcome guests professionally as soon as they arrive at the office 2. Direct visitors to the appropriate person and office 3. Manage incoming phone calls by answering, screening, and forwarding them as necessary 4. Maintain the professional appearance of the reception area, ensuring it is tidy and well-equipped with essential stationery and materials (e.g. pens, forms, brochures, etc) 5. Provide basic and accurate information in person, over the phone, and via email 6. Receive, record, sort, and distribute daily mail and delivery efficiently 7. Maintain office supplies and coordinate maintenance of office equipment (e.g. pantry, stationery, photocopy machine – maintenance and service) 8. Manage appointments, meetings, and conference room scheduling, including preparation of meeting refreshments 9. Monitor and record the movement of fixed assets in the database accordingly (e.g. company car – maintenance and service) 10. Monitor and record the use of the shell card for the company car 11. Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing 12. Coordinate and arrange travel itineraries for management and other departments as required 13. Assist the Executive Assistant during her absence 14. Provide administrative support to ensure the efficient operation of the office 15. Any other tasks as and when assigned by the Management