Account & HR Admin Executive
RM 4,000 - RM 4,999 / month
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Key Responsibilities: - Manage and handle all matters related to the Company Secretary (COSEC), including compliance and regulatory requirements. - Prepare, review, and file all COSEC-related paperwork accurately and in a timely manner. - Coordinate between third-party service providers (e.g., company secretaries, and regulatory bodies, lawyers) and internal management for documentation signing and filing. - Maintain an organized filing system for all corporate documents, ensuring easy retrieval and compliance with legal requirements. - Assist in the preparation and submission of statutory forms and returns to relevant authorities. - And any other administrative tasks.
- Process and manage payroll for employees, ensuring accuracy and compliance with local labor laws. - Maintain and update HR records, including employee personal files, leave records, and attendance. - Assist in HR-related documentation, such as employment contracts, confirmation letters, and other HR correspondence. - Support the HR team in onboarding and offboarding processes. - Maintain accurate and up-to-date financial records and documentation. - Prepare financial statements and reports for management review. - Coordinate with other departments to ensure timely and accurate financial data collection. - Handle account inquiries and resolve discrepancies in a timely manner. - Support internal and external audits and financial assessments by providing necessary documentation and information. - Monitor and update account transactions in the financial system. - Oversee and manage outstanding obligations to suppliers, customers, and third-party vendors, ensuring timely payments and reconciliations. Qualifications and Requirements: - Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. - Minimum of 2-3 years of experience in a similar role, preferably within an investment holding company or corporate environment. - Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, SAP, or similar). - Knowledge of COSEC-related processes and compliance requirements in Malaysia. - Strong organizational and time management skills, with the ability to prioritize tasks effectively. - Excellent communication and interpersonal skills, with the ability to coordinate with internal and external stakeholders. - High level of integrity, attention to detail, and ability to maintain confidentiality.
- Process and manage payroll for employees, ensuring accuracy and compliance with local labor laws. - Maintain and update HR records, including employee personal files, leave records, and attendance. - Assist in HR-related documentation, such as employment contracts, confirmation letters, and other HR correspondence. - Support the HR team in onboarding and offboarding processes. - Maintain accurate and up-to-date financial records and documentation. - Prepare financial statements and reports for management review. - Coordinate with other departments to ensure timely and accurate financial data collection. - Handle account inquiries and resolve discrepancies in a timely manner. - Support internal and external audits and financial assessments by providing necessary documentation and information. - Monitor and update account transactions in the financial system. - Oversee and manage outstanding obligations to suppliers, customers, and third-party vendors, ensuring timely payments and reconciliations. Qualifications and Requirements: - Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. - Minimum of 2-3 years of experience in a similar role, preferably within an investment holding company or corporate environment. - Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, SAP, or similar). - Knowledge of COSEC-related processes and compliance requirements in Malaysia. - Strong organizational and time management skills, with the ability to prioritize tasks effectively. - Excellent communication and interpersonal skills, with the ability to coordinate with internal and external stakeholders. - High level of integrity, attention to detail, and ability to maintain confidentiality.