Personal Assistant Cum Administrator

Hebe Clinic is a newly established aesthetic clinic located at Bangsar, Kuala Lumpur. We are committed to providing state of art aesthetic and wellness treatments, combining advanced technology with expert technique for our clients to achieve their desired beauty and wellness goals.

We are looking for passionate and dedicated individuals to join our team and be part of our exciting journey.

What you’ll be doing

• Serve as the primary point of contact and gatekeeper for the MD, screening calls, emails, and requests;
• Manage the MD's personal and professional calendar, ensuring efficient time allocation and prioritization;
• Coordinate and organize travel arrangements for the MD, including itineraries for personal and business trips;
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Draft, review, and edit correspondence, reports, and presentations on behalf of the MD.
• Organize personal appointments, errands, and family-related tasks as directed by the MD.
• Provide timely reminders of key deadlines, appointments, and commitments.
• Coordinate with external parties for business meetings, personal engagements, and events.
• Support the MD in ad hoc tasks and special projects as needed, ensuring all requirements are met efficiently.

Administrative Duties

• Maintain and organize office records, both physical and digital, ensuring easy accessibility.
• Prepare and manage reports, presentations, and documentation for internal and external purposes.
• Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.
• Assist with HR-related tasks, such as payroll computation, recruitment coordination, onboarding, liaison with EPF and Socso, and maintaining employee records.
• Respond to clinic calls and social media messages

What we are looking for

• Diploma or Bachelor’s degree in Corporate Communication, Business Administration, Office Management, or related field.
• Additional certifications in Executive Assistance or Office Management are advantageous.
• Proven experience in an administrative or executive assistant role is a bonus point.
• Strong organizational and multitasking abilities, with a high level of attention to detail.

Job Type: Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday
• Weekend jobs

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Work Location: In person