1. Financial Management & Reporting- Maintain a full set of accounts (Accounts Payable, Accounts Receivable, General Ledger) for the university and its subsidiaries.
- Prepare accurate and timely financial statements, reports, and analyses for management and regulatory bodies.
- Ensure compliance with financial policies, regulatory requirements, and accounting standards.
- Assist in the preparation of interim and year-end audits, liaising with external auditors and tax agents.
- Provide financial insights and recommendations to support decision-making and financial planning.
2. Budgeting & Forecasting- Assist the Bursar in preparing and monitoring budget operations, expenses, revenue, and other financial documents.
- Develop financial forecasts, monitor actual performance against budgets, and provide variance analysis.
- Identify cost-saving opportunities and ensure cost-efficient use of resources.
3. Revenue & Accounts Receivable Management- Handle student billing, tuition fee management, and other revenue-related activities.
- Ensure accurate issuance of invoices, receipts, and pro forma invoices for new students.
- Monitor accounts receivable, follow up on outstanding payments, and send payment reminders to students.
- Manage fee structures and deferred tuition and scholarship fee bookings.
- Track and update new student billing, sanction lists, and installment schemes.
4. Accounts Payable & Banking Transactions- Ensure timely processing of payments, issuance of cheques, and preparation of payment vouchers.
- Maintain accurate records of payments and receipts.
- Verify and reconcile all financial transactions, including bank statements, journals, invoices, and other accounting matters.
- Maintain banking transactions, ensuring accurate record-keeping of inter-company transactions and balances.
- Manage petty cash, keeping records and ensuring cash availability.
5. Compliance & Risk Management- Ensure adherence to statutory requirements, tax regulations, and financial policies.
- Advise the Bursar on any financial issues related to statutory compliance, tax matters, banking, debtors, and creditors.
- Monitor and maintain records of the Fixed Asset Register, ensuring proper asset tagging and reconciliation.
- Conduct periodic reviews and audits to identify risks and implement corrective actions.
6. Process Improvement & System Enhancement- Improve financial systems and processes to enhance efficiency, accuracy, and compliance.
- Implement and maintain financial controls to safeguard the university’s financial integrity.
- Work with IT and relevant teams to enhance financial reporting systems.
7. Stakeholder & External Liaison- Liaise with various departments within the university to ensure smooth financial operations.
- Collaborate with external stakeholders, including auditors, tax agents, bankers, and regulatory authorities.
- Assist in financial discussions and negotiations with partners, vendors, and sponsors.
