1. Personality & Mindset- Open-minded and adaptable – willing to embrace new experiences and modern culture.
- Honest and upfront – able to communicate openly and transparently.
- High sense of loyalty and respect – committed to supporting the Executive Director and company.
- Willingness to learn and grow – motivated to upgrade skills and advance in career.
2. Professional Skills & Attributes- Strong organizational skills – able to manage workload efficiently and prioritize tasks.
- High attention to detail & accuracy – ensuring precision in all tasks.
- Excellent communication skills – both verbal and written, with a professional approach.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools.
- Discretion and confidentiality – able to handle sensitive information with care.
1. Executive Assistance & Scheduling- Act as the Personal Assistant to the Executive Director, providing full administrative and personal support.
- Manage the Executive Director’s calendar, including scheduling meetings, appointments, and business trips.
- Attend meetings, take accurate minutes, and follow up on key action points.
- Accompany the Executive Director to meetings, events, and networking functions when required.
- Handle correspondence and communication with internal and external stakeholders.
2. Hiring & Recruitment Support- Assist in coordinating recruitment efforts, including scheduling interviews and communicating with candidates.
- Liaise with external recruiters, job agencies, and potential hires.
- Maintain an organized database of applicants, resumes, and hiring documentation.
- Support onboarding processes for new hires.
3. Office Administration & Miscellaneous Tasks- Maintain office supplies, ensuring stock levels are adequate and replenished as needed.
- Perform general administrative tasks such as filing, document management, and email correspondence.
- Assist with basic financial documentation, expense tracking, and invoice handling.
- Ensure the office environment is well-organized and operational.
- Carry out any additional tasks as assigned by the Executive Director.
