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Executive Personal Assistant & Administrative Coordinator

RM 2,500 - RM 4,000 / month

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We are seeking an efficient and highly organized Executive Personal Assistant & Administrative Coordinator to provide dedicated support to senior management. This role requires an individual who is proactive, detail-oriented, and capable of handling multiple tasks simultaneously to ensure smooth daily operations. The ideal candidate will have exceptional communication skills, discretion, and a strong ability to manage various administrative tasks effectively.

Key Responsibilities:

  • Executive Support: Manage and coordinate executive schedules, appointments, and communications, ensuring seamless daily operations.
  • Confidentiality Management: Handle sensitive and confidential matters with the utmost professionalism and discretion.
  • Meeting Coordination: Arrange meetings, prepare agendas, and take comprehensive minutes, ensuring clear communication across all stakeholders.
  • Travel & Event Coordination: Organize travel arrangements, book flights, hotels, and transport, and ensure itineraries are well-planned and accurate. Plan and coordinate corporate events and meetings.
  • Courier and Delivery Services: Organize courier services for personal, family, and office-related deliveries and pickups as directed by the executive.
  • Email and Communication Management: Draft, manage, and send emails on behalf of the executive according to specific instructions and guidelines.
  • Liaison: Serve as a key point of contact between internal teams and external stakeholders, fostering strong professional relationships.
  • Documentation and Reporting: Draft reports, presentations, and correspondence. Organize and maintain key business documents and records.
  • Financial Support: Assist the accounting team with invoicing, organizing financial documents, and maintaining accurate records of expenses. Ensure timely and accurate expense reporting.
  • General Office Assistance: Support the management of various administrative tasks, including the organization of files, documents, and receipts, in line with company protocols.