
Executive Personal Assistant & Administrative Coordinator
RM 2,500 - RM 4,000 / month
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We are seeking an efficient and highly organized Executive Personal Assistant & Administrative Coordinator to provide dedicated support to senior management. This role requires an individual who is proactive, detail-oriented, and capable of handling multiple tasks simultaneously to ensure smooth daily operations. The ideal candidate will have exceptional communication skills, discretion, and a strong ability to manage various administrative tasks effectively.
Key Responsibilities:
- Executive Support: Manage and coordinate executive schedules, appointments, and communications, ensuring seamless daily operations.
- Confidentiality Management: Handle sensitive and confidential matters with the utmost professionalism and discretion.
- Meeting Coordination: Arrange meetings, prepare agendas, and take comprehensive minutes, ensuring clear communication across all stakeholders.
- Travel & Event Coordination: Organize travel arrangements, book flights, hotels, and transport, and ensure itineraries are well-planned and accurate. Plan and coordinate corporate events and meetings.
- Courier and Delivery Services: Organize courier services for personal, family, and office-related deliveries and pickups as directed by the executive.
- Email and Communication Management: Draft, manage, and send emails on behalf of the executive according to specific instructions and guidelines.
- Liaison: Serve as a key point of contact between internal teams and external stakeholders, fostering strong professional relationships.
- Documentation and Reporting: Draft reports, presentations, and correspondence. Organize and maintain key business documents and records.
- Financial Support: Assist the accounting team with invoicing, organizing financial documents, and maintaining accurate records of expenses. Ensure timely and accurate expense reporting.
- General Office Assistance: Support the management of various administrative tasks, including the organization of files, documents, and receipts, in line with company protocols.