HR & Admin Executive

About Us:

Innovate. Create. Elevate.

At Vertis, we are on a mission to constantly innovate and create exceptional digital solutions. Our goal is to elevate our clients’ brands and the experiences they deliver to their customers through the power of technology-driven creativity. Our people are the catalyst, empowering our clients to successfully transform their businesses - join our team of able, confident, and motivated superstars.

About the job:

We are seeking a detail-oriented and proactive HR and Admin Executive with a minimum of 2 years of experience to join our team. The successful candidate will play a critical role in supporting the HR and administrative functions, ensuring smooth and efficient operations within the organization. This role offers a hybrid work arrangement, allowing for flexibility between remote and in-office work.

Key Responsibilities:

1. Human Resources:

• Manage end-to-end recruitment process including job postings, screening resumes, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. and coordinating onboarding activities.
• Maintain accurate and up-to-date employee records, including personal files, HR databases, and systems.
• Administers HR tasks including compensation, benefits, leave, disciplinary matters, disputes, performance management, morale, safety, and training.
• Support the resolution of employee issues and grievances in a timely and effective manner, fostering a positive workplace environment.
• Manage employee benefits, attendance records, and leave applications.
• Handle employee inquiries regarding policies, procedures, and benefits.
• Assist in the development and implementation of HR policies and procedures.
• Support performance management processes, including annual reviews and feedback sessions.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.

2. Administration:

• Handle management duties – Oversee and perform administrative functions concerns and update calendar.
• To manage department’s day-to-day activities and provide general administrative support (e.g. coordinate department’s events, meetings, communications, handle information requests, etc).
• To handle general office administrative works.
• Assist with budgeting, financial reporting, and expense tracking.
• To perform day-to day clerical work
• To be liaison person and coordinator of the department with other departments within the organization
• Oversee daily office operations and ensure a smooth workflow.
• Handle correspondence, including emails, phone calls, and mail distribution.
• Organize and maintain filing systems, both electronic and physical.
• Assist in organizing company meetings.
• Ensure compliance with company policies and legal requirements.
• Support the implementation and maintenance of administrative systems, processes, and policies to improve efficiency and service delivery.
• Manage purchase order (PO) process, including creation, approval, and tracking.
• Maintain confidentiality and handle sensitive information with discretion.
• Other duties as assigned.

Requirement and Qualification:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 2 years of experience in HR and administrative roles.
• Strong understanding of HR principles, practices, and regulations.
• Excellent organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Attention to detail and problem-solving skills.
• Experience with HR software and tools.
• Knowledge of labor laws and regulations.

Benefits

• Best in class compensation
• Medical Benefits
• International and multicultural working environment
• Training & Development
• Career opportunities in a successful, fast-growing company
• Birthday leave
• Opportunity to travel

Job Type: Full-time

Pay: From RM2,500.00 per month

Schedule:

• Monday to Friday

Application Question(s):

• Are you able to work on-site in SS15 Subang Jaya?
• How long is your notice period?
• When are you available to start if selected?

Experience:

• Microsoft Office: 2 years (Required)
• Talent acquisition: 2 years (Required)
• Human Resources: 2 years (Required)
• Administrative: 2 years (Required)

Language:

• English (Required)

Location:

• Subang Jaya (Preferred)