Project Assistant

RM 2,800 - RM 3,500 / month

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Follow all work job scopes based on leader’s instructions.

1. Project Coordination

Schedule meetings with contractors, project managers, and workers.
Coordinate timelines and ensure all stakeholders are aligned on project milestones.
Track project progress to ensure deadlines are met.
2. Document Management
Maintain records such as contracts and permits.
Prepare and file documentation for compliance with company requirements.
Manage change orders and ensure all paperwork is up to date.
3. Communication Support
Act as a point of contact for clients, vendors, and contractors.
Draft and distribute project updates, reports, and schedules.
Resolve minor issues or escalate them to the project manager as needed.
4. Compliance and Permits
Ensure all necessary permits and licenses are secured and valid.
Coordinate inspections as required by local authorities.
5. Support for the Project Manager
Assist in project planning, preparation, and submission.
Create and update project schedules and progress reports.
Handle day-to-day administrative tasks, such as preparing customer reports for claims.

Diploma or Bachelor's Degree in Business Administration, Project Management, or a related field (preferred).
Minimum 1-2 years of experience in project coordination, administration, or a similar role.
Proficient in Microsoft Office (Word, Excel, PowerPoint) and project management software.
Strong organizational and multitasking skills.
Excellent communication skills in English, Mandarin, and Bahasa Malaysia.
Detail-oriented with the ability to handle documentation and compliance processes.
Ability to work independently and support multiple projects simultaneously.
Willingness to work extra hours when necessary to meet deadlines.
Preferable Mandarin Speaking Candidate