J254-Executive Assistant

J254-Executive Assistant

Petaling Jaya, Selangor

RM2,200 - RM2,800 Per Month

Qualifications1. Executive Assistance & Scheduling

• Act as the Personal Assistant to the Executive Director, providing full administrative and personal support.
• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and business trips.
• Attend meetings, take accurate minutes, and follow up on key action points.
• Accompany the Executive Director to meetings, events, and networking functions when required.
• Handle correspondence and communication with internal and external stakeholders.

2. Hiring & Recruitment Support

• Assist in coordinating recruitment efforts, including scheduling interviews and communicating with candidates.
• Liaise with external recruiters, job agencies, and potential hires.
• Maintain an organized database of applicants, resumes, and hiring documentation.
• Support onboarding processes for new hires.

3. Office Administration & Miscellaneous Tasks

• Maintain office supplies, ensuring stock levels are adequate and replenished as needed.
• Perform general administrative tasks such as filing, document management, and email correspondence.
• Assist with basic financial documentation, expense tracking, and invoice handling.
• Ensure the office environment is well-organized and operational.
• Carry out any additional tasks as assigned by the Executive Director.

Responsibilities

1. Personality & Mindset

• Open-minded and adaptable – willing to embrace new experiences and modern culture.
• Honest and upfront – able to communicate openly and transparently.
• High sense of loyalty and respect – committed to supporting the Executive Director and company.
• Willingness to learn and grow – motivated to upgrade skills and advance in career.

2. Professional Skills & Attributes

• Strong organizational skills – able to manage workload efficiently and prioritize tasks.
• High attention to detail & accuracy – ensures precision in all tasks.
• Excellent communication skills – both verbal and written, with a professional approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools.
• Discretion and confidentiality – able to handle sensitive information with care.

Job Types: Full-time, Permanent

Pay: Up to RM2,800.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Supplemental Pay:

• Yearly bonus

Education:

• STM/STPM (Required)

Experience:

• Administrative: 1 year (Required)

Work Location: In person