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Administrative Executive Duties and Responsibilities
- Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
- Taking minutes of meeting, prepare reports, presentations, and other documentation for meetings and presentations.
- Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
- Oversee office supplies inventory and place orders when necessary.
- Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
- Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
- Collaborate with HR to manage employee records, attendance, and vacation schedules.
- Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
- Conduct research and provide administrative support to various projects, as assigned.
- Provide support and assistance to other team members as needed.
Administrative Executive Requirements and Qualifications
- Proven experience as an Administrative Executive, Administrative Assistant, or similar role.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
- Detail-oriented and able to maintain accuracy in work.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
- A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
- At least diploma in business administration, office management, or a related field is preferred.
- Previous experience in working effectively in a team-oriented and collaborative environment.
Job Type: Full-time
Pay: RM1,800.00 - RM2,500.00 per month
Benefits:
- Maternity leave
Schedule:
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)
Language:
- English (Required)
Expected Start Date: 03/15/2025