Full Time Personal Assistant cum Operation Admin (Malaysia)

Stag Match Institute seeks a highly organized and independent Personal Assistant (PA) to provide comprehensive administrative and operational support to our directors. This role requires a proactive individual who can manage diverse tasks and ensure smooth daily operations.

Responsibilities:

• Executive Support:
• Serve as the primary point of contact, managing correspondence and phone calls.
• Maintain directors' calendars, schedule meetings, and arrange travel and accommodations.
• Prepare reports, presentations, and correspondence.
• Manage databases and filing systems.
• Remind directors of important tasks and deadlines.
• Operations & Administration:
• Coordinate and execute operational tasks across HR, sales, and general administration.
• Organize events and conferences.
• Liaise with staff, suppliers, and clients, coordinating manpower as needed.
• Collate and file expenses.
• Implement and maintain administrative procedures.
• Update and track task progress, ensuring timely completion.
• Conduct research and complete miscellaneous tasks as required, including potential corporate governance reporting.
• Task Follow Up:
• Able to follow up tasks to the staffs.

Required Skills & Qualifications:

• O-level certification or higher.
• Proven ability to work independently and take initiative.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in standard software packages (e.g., Microsoft Office Suite).
• Ability to learn company-specific software.
• Discretion and trustworthiness in handling confidential information.
• Flexibility and adaptability to changing priorities.
• Tact and diplomacy in all interactions.
• Willingness to travel to Singapore if required.

Key Attributes:

• Proactive and detail-oriented.
• Reliable and dependable.
• Strong problem-solving skills.
• Ability to maintain confidentiality.

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Pay: RM2,500.00 - RM5,000.00 per month

Benefits:

• Cell phone reimbursement
• Professional development
• Work from home

Schedule:

• On call
• Weekend jobs

Supplemental Pay:

• Performance bonus

Experience:

• Personal Assistant: 1 year (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person