Personal Assistant to CEO

Job description Job description Job Title: Personal Assistant to Director & Top Management Company: Cameron Bharat Plantations Sdn Bhd Location: Cameron Highlands Job Description: We are seeking a highly skilled and adaptable Personal Assistant to provide comprehensive support to the Director and Top Management team. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, along with the ability to handle multiple responsibilities and maintain discretion. This role involves managing schedules, facilitating communication, and assisting with strategic initiatives and administrative tasks. Key Responsibilities:Executive Support Manage schedules for the Director and Top Management, ensuring efficient time management. Prepare materials for meetings, including agendas, presentations, and reports. Record minutes during meetings and follow up on action points. Handle high-priority correspondence and communication on behalf of the Director and Top Management. Government and Regulatory Affairs Coordinate and manage tasks related to government permits, licensing, and compliance. Liaise with government agencies to ensure timely submission and approval of necessary documentation. Monitor changes in government policies or regulations and advise the Director and Top Management accordingly. Project and Operational Coordination Assist in planning and monitoring strategic initiatives led by the Director and Top Management. Track project progress, compile updates, and report potential risks or delays. Collaborate with department heads to align operational activities with strategic goals. Financial and Administrative Management Assist in budgeting, expense tracking, and financial reporting for the Director and Top Management. Review and process invoices, ensuring timely payments and documentation. Maintain an organized system for records, contracts, and confidential documents. Communication and Stakeholder Management Act as a liaison between the Director, Top Management, and internal/external stakeholders. Represent the Director and Top Management in meetings or events when required. Manage inquiries, ensuring that all requests are prioritized and addressed effectively. Travel and Event Management Organize travel itineraries, accommodations, and transportation for the Director and Top Management. Plan and coordinate company events, including team meetings, training sessions, and client engagements. Team Support and Leadership Support the Top Management team with daily operational tasks. Foster communication and collaboration between departments on behalf of Top Management. Handle confidential tasks with discretion and professionalism. Qualifications: Education: Diploma or Bachelor’s Degree in Business Administration, Management, or a related field. Experience: Minimum 5 years of experience as a Personal Assistant, preferably to senior leadership or executive management. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication in English and Bahasa Malaysia (additional languages are an advantage). Proficiency in Microsoft Office Suite and project management tools. Ability to work under pressure and handle complex tasks with efficiency. Strong problem-solving and decision-making abilities. Additional Requirements: Willingness to work flexible hours, including weekends and public holidays, if needed. Possession of a valid driver’s license and own transport. Professionalism, integrity, and confidentiality in all dealings. A proactive and resourceful attitude to meet the demands of senior management. This is a pivotal role that offers a unique opportunity to work closely with the leadership team, contributing to the growth and success of Bharat Group of Companies