Account Payable Executive

Accounts Payable (AP) role typically involves handling a variety of tasks related to the company's payables and financial transactions. Please find the below Job Description and qualification requirement: Job Description: 1. Invoice Processing: o Receive and verify invoices for goods and services. o Match invoices with purchase orders and verify receipt of items. o Enter and code invoices into the accounting system. 2. Payment Processing: o Prepare and process electronic transfers and payments. o Ensure timely payments of vendor invoices. o Prepare and distribute checks. 3. Vendor Management: o Maintain vendor files and records. o Communicate with vendors regarding payment inquiries and discrepancies. o Reconcile vendor statements and resolve discrepancies. 4. Expense Reports: o Review and process employee expense reports. o Ensure compliance with company policies and procedures. 5. Reconciliations: o Perform monthly reconciliations of accounts payable balances. o Reconcile bank statements related to accounts payable transactions. 6. Data Entry and Record Keeping: o Maintain accurate and organized records of all financial transactions. o Ensure data integrity and accuracy in financial systems. 7. Support and Assistance: o Assist with month-end and year-end closing processes. o Support the AP team in audits and other financial reporting activities. o Provide general administrative support as needed. 8. Compliance and Policies: o Adhere to company policies and procedures. o Ensure compliance with financial regulations and standards. 9. Communication: o Liaise with internal departments to resolve invoice discrepancies and issues. o Respond to vendor and internal queries in a timely manner. Skills and Qualifications: • Educational Background: Typically, a diploma or degree in accounting, finance, or a related field. • Technical Skills: Proficiency in accounting software (e.g., Autocount, SQL, Microsoft BC, SAP, Oracle). • Attention to Detail: High level of accuracy and attention to detail in processing transactions. • Analytical Skills: Ability to analyse financial data and resolve discrepancies. • Organizational Skills: Strong organizational and time management skills to handle multiple tasks and deadlines. • Communication Skills: Effective communication skills to interact with vendors and internal stakeholders. • Teamwork: Ability to work collaboratively in a team environment.