Training & Administrative Executive

This is a full-time, on-site role in Petaling Jaya, Selangor for a Training & Administrative Executive. The position involves providing executive administrative assistance, handling general administration tasks, and supporting training-related activities. Key responsibilities include coordinating training sessions, preparing training materials, managing participant registrations, and assisting with training logistics. The role also involves offering administrative support as needed to ensure smooth daily operations. Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently are essential for this position. Requirements: • A minimum of a Diploma (in any discipline) or equivalent; preferably a Degree in a Business- Related discipline. • At least 1-2 years of relevant experience in handling administrative tasks. • Ability to work with minimal supervision, demonstrate initiative, and be self-disciplined. Strong time management skills and the ability to prioritize tasks are essential. • Pleasant personality with a positive work attitude, excellent interpersonal and written communication skills, and the ability to work independently. • Proficiency in both written and spoken English and Bahasa Malaysia. • Computer literate with proficiency in Microsoft Office; experience with virtual platforms (e.g., Zoom, Google Meet) is preferred. Responsibilities: • Design and prepare CPD brochures for MACS seminars/webinars using Canva. • Request quotations from hotels for MACS seminars/conferences and forward them to the Finance department for payment/deposit arrangements. • Liaise with MACS speakers to ensure seminar materials are submitted on time. • Prepare seminar materials and coordinate with MACS state representatives to track attendee numbers. • Monitor payments received through the MACS Membership System and directly from the MACS Public Bank account for seminar registrations. • Conduct email blasts and WhatsApp notifications to members regarding upcoming MACS seminars/webinars. • Prepare and email e-Certificates of Attendance to participants within two weeks after the seminar. • Issue invoices and official receipts for MACS seminars and conference participants (if applicable). • Assist with the preparation of conference participant lists and certificates of attendance. • Host webinar sessions via Zoom platform. • Prepare Income & Expenditure reports for past CPD seminars. • Prepare Withholding Tax Computation for a 6-month period. • Apply for programme registration with HRD Corp. as a Training Provider, prepare documentation, and submit claims after the training is completed. • Provide general administrative support for day-to-day operations