Administration Executive

Job Title: Administration Executive

Location: Sandakan, Sabah

Job Summary: We are seeking an organized and proactive Administration Executive to support our daily office procedures and ensure efficient operations within our company. The ideal candidate will manage office duties, oversee worker salary calculations, maintain licensing compliance, and provide administrative support to our team. Proficiency in Chinese is preferred to facilitate communication with a diverse workforce and client base.

Responsibilities:

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
• Calculate and process workers’ salaries, ensuring timely and accurate payment.
• Ensure all company licenses are up-to-date and compliant with regulations.
• Handle documentation and communication in Chinese as required.

Qualifications:

• Proven experience as an Administration Executive, Administrative Assistant, or similar role.
• Solid knowledge of office procedures and legal compliance regarding company operations.
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills, including proficiency in Chinese.
• Attention to detail.
• High school diploma; additional qualifications in Office Administration are a plus.
• Proficiency in Microsoft Office