Secretary to CEO

Executive Assistant to the CEO Join Our Team and Make an Impact! Are you a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment? Do you excel at keeping executives on track and ensuring seamless day-to-day operations? If so, we want YOU to be the right-hand person to our CEO! What You'll Be Doing: 1. Administrative Excellence: Own and manage the CEO’s calendar—schedule appointments, coordinate meetings, and handle travel arrangements like a pro. Prepare and organize meeting agendas, materials, and minutes, ensuring all details are covered. Screen and prioritize incoming emails, calls, and correspondence—acting as a gatekeeper to ensure efficiency. Draft, proofread, and edit key documents, reports, and presentations with precision. 2. Communication & Relationship Management: Serve as the CEO’s key liaison, ensuring smooth communication between internal teams and external stakeholders. Handle sensitive and confidential information with absolute discretion. Follow up on important conversations, keeping key contacts engaged and informed. 3. Project & Operations Support: Assist in planning and executing strategic initiatives and special projects. Coordinate activities across departments to ensure smooth workflow and timely project completion. Keep the CEO updated on project progress and key milestones. 4. Office & Event Coordination: Maintain a well-organized, efficient office environment. Manage office supplies, equipment, and facilities to ensure seamless operations. Plan and coordinate company events and functions with creativity and precision. 5. Travel & Expense Management: Arrange and coordinate all domestic and international travel—flights, hotels, itineraries, and logistics. Process travel expenses and ensure timely reimbursements. 6. Additional Support: Assist with personal tasks and errands to help the CEO focus on strategic priorities. Take on additional responsibilities as needed to support the executive team.