HR Administrator

Job Title: HR Administrator Department: Human Resources Reports To: HR Manager / General Manager Location: Huat Huat Kouping (M) Sdn Bhd, Muar, Johor Employment Type: Full-Time Job Summary: The HR Administrator will provide administrative support to the Human Resources department, ensuring efficient HR operations and compliance with company policies and labor laws. This role involves managing employee records, assisting with recruitment, payroll, and employee relations, and supporting day-to-day HR activities. Key Responsibilities: 1. Recruitment and Onboarding: Assist in posting job advertisements and sourcing candidates. Schedule interviews and coordinate with hiring managers. Prepare employment contracts, offer letters, and other onboarding documents. Conduct orientation for new hires and ensure they complete required paperwork. 2. Employee Records Management: Maintain accurate and up-to-date employee records (both physical and digital). Update HR databases with employee information, including personal details, attendance, and leave records. Ensure confidentiality and security of employee data. 3. Payroll and Benefits Administration: Assist in preparing payroll data, including attendance, overtime, and deductions. Support the administration of employee benefits (e.g., EPF, SOCSO, medical claims). Address employee queries related to payroll and benefits. 4. Employee Relations: Act as a point of contact for employee inquiries regarding HR policies and procedures. Assist in organizing employee engagement activities and events. Support the HR Manager in handling employee grievances and disciplinary matters. 5. Compliance and Reporting: Ensure compliance with labor laws and regulations (e.g., Employment Act, EPF, SOCSO). Prepare and submit statutory reports to relevant authorities. Assist in internal and external audits related to HR processes. 6. Training and Development: Coordinate training programs and workshops for employees. Maintain training records and evaluate training effectiveness. Assist in identifying employee development needs. 7. General HR Administration: Manage HR-related correspondence and documentation. Maintain and update HR policies, procedures, and employee handbooks. Perform other administrative tasks as assigned by the HR Manager. Qualifications and Requirements: Education: Diploma or degree in Human Resources, Business Administration, or a related field. Experience: 1-2 years of experience in HR administration or a similar role. Fresh graduates with relevant internships may also be considered. Knowledge: Understanding of labor laws and HR best practices. Familiarity with payroll systems and HR software is a plus. Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Attributes: Detail-oriented and able to maintain confidentiality. Proactive and able to work independently. Strong problem-solving and decision-making skills. Working Conditions: Work is primarily performed in an office environment. May require occasional overtime to meet deadlines or support HR events. Benefits: Competitive salary and benefits package. Opportunities for training and career development. A supportive and collaborative work environment.