Head of Administrative

RM 3,500 - RM 4,500 / month

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Team Management:

Supervising Administrative Staff: Oversee a team of administrative assistants, clerks, or office staff to ensure tasks are completed accurately and on time.
Training and Development: Provide guidance and training to new or existing team members to enhance their skills and performance.
Performance Monitoring: Evaluate staff performance, offer feedback, and address any issues or concerns.

Office Operations:

Workflow Coordination: Ensure smooth coordination between departments, managing schedules, meetings, and office activities.
Resource Management: Oversee the supply and inventory management (e.g., office supplies, equipment) and ensure that resources are available when needed.
Facilities Management: Coordinate maintenance of office equipment, spaces, and general upkeep.

Administrative Support:

Document Management: Oversee the organization and filing of important documents and records, both physical and digital.
Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
Communication: Handle internal and external communication, ensuring information flows smoothly across departments.

Reporting & Documentation:

Reporting: Prepare reports on team performance, office expenses, or general administrative activities as needed by management.
Process Improvement: Suggest and implement improvements for administrative processes to increase efficiency.

Budgeting & Cost Control:

Budget Oversight: Help manage the department's administrative budget, ensuring expenses are within limits and identifying cost-saving opportunities.
Invoice and Payment Handling: Oversee the processing of invoices and ensure that payments are made on time.

Liaising with Management:

Support Management: Assist senior executives or department heads with administrative tasks and serve as a liaison between the team and upper management