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Document Controller

RM 2,300 - RM 3,000 / month

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  • Establish and maintain an effective document control system for production and QA/QC documentation.
  • Ensure proper organization, storage, retrieval, and archiving of all documents, including shop drawings, specifications, reports, checklist and quality records.
  • Manage document numbering, formatting, revision control, and dissemination in compliance with company and industry standards.
  • Coordinate with technical manager and/or engineers to ensure timely availability of required documents.
  • Review and verify document accuracy and consistency upon receiving before distribution.
  • Maintain electronic and hard copy files in an organized manner to ensure easy access especially in company server.
  • Track document review and approval workflows, ensuring all necessary approvals are obtained.
  • Monitor document revisions and ensure only the latest versions are accessible to relevant personnel.
  • Maintain and safekeep controlled copy of drawings ST, Archi, M&E and Precast Shop Drawing neatly.
  • Support audits by ensuring all documentation is up-to-date and compliant with industry regulations and company policies.
  • Assist in guiding new team members on document control procedures and best practices especially in obtaining latest drawing for production / QAQC checking purpose.
  • Prepare transmittal for any outgoing documents with proof of received in the form of signatory from receiving party and signed transmittal to be kept filed.
  • Oversee the recycling or disposal of any project hard copy documents after archiving for more than 7 years in the factory.
  • Alert team members on incoming latest drawings to ensure they are working with the most up-to-date information.
  • SPM/Diploma/Degree or higher academic qualifications in any relevant fields.
  • Fresh graduate is welcome to apply.
  • Good Written and Verbal Communication Skills in Bahasa Malaysia and English.
  • Exhibit strong Negotiation and Problem Solving Skills.
  • Computer literate and numerate.
  • Target oriented and ability to work under pressure to meet targets.
  • Aggressive and fast learner.
  • Good attitude and responsible character.
  • Business-minded with Entrepreneurship Skill.
  • KWSP
  • SOCSO
  • Annual and Medical Leave shall be in accordance with the prevailing Labor Law
  • Medical claim included
  • Training provided