
Operations Executive
RM 3,000 - RM 3,000 / month
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Job Overview:
The Operations Executive is required to provide support for all operational matters in an efficient and effective manner. The position requires the person to take the lead and ensure the day-to-day operational related matters are handled in a swift and professional manner. The position also requires accountability and timely completion of the given tasks. Crucially, providing necessary support intra and inter department as well as externally, both with clients and vendors.
Key Responsibilities:
- Provide administrative support for Operations Department.
- Organize, compile, update operations data and documentation.
- Take up secretariat role and follow up on duties related to new contract start-ups, and take part in meeting as and when required.
- Consolidate, prepare and present monthly or as and when required site summary reports by zones.
- Prepare and submit monthly operations reports to listed major customers within stipulated time frame.
- Generation, submission and following up of quotations given to clients.
- Providing key assistance in preparation of tender documents.
- Prepare quotation(s) when required.
- Application of work-related passes – airport / seaport.
- Liaising with HR in distributing work permits for workers deployed at sites.
- Conduct workers background check as and when required.
- Scheduling operations meeting, together with agenda and minutes.
- Generation of minutes of meeting with clients.
- Take lead in compiling complaints received and keep track on corrective action taken.
- Basic logistics background in handling transportation schedules and drivers.
Requirements
- Degree/Diploma in any field with minimum 3 years working experience.
- Strong management skills – operations, people, negotiation, facilitation
- Ability to understand and execute business related processes and procedures
- Effective communication skills, both written and oral
- Ability to interact with all levels of people within the organization
- Computer literacy is a must.