Admin Clerk

1. Administrative Tasks • Manage correspondence including answering calls. • Prepare and maintain documents such as reports, memos, PPE issuance records and consignment notes (both hardcopy CN and e-CN). • File and organize physical or digital records for easy access and retrieval. • Issue penalties for non-compliance. 2. Office and Factory Management • Oversee office and factory supplies, spare parts and tools. • Ensure office equipment is functional and arrange for repairs when necessary. • Coordinate office cleanliness and maintenance services. 3. Scheduling and Coordination • Manage schedules, calendars and appointments for meeting / inspection / audit. • Organize meetings and follow up on action items. • Coordinate events or training sessions. • Monitor truck GPS and update GPS geofence information. 4. Data Management • Maintain and update databases, employee records, and client information. • Ensure data accuracy and security. • Weigh incoming and outgoing trucks. • Update weighing tickets and consignment note reports. • Enter and update data in the eSWIS system. 5. Customer Service • Greet and assist visitors or clients. • Handle inquiries and provide information about the company’s services. • Resolve customer complaints or redirect them to the appropriate personnel. • Follow up with transporters on delivery reports. 6. Human Resources Support • Maintain personnel files and track leave or attendance records. • Verify staff overtime records. 7. Compliance and Policy Adherence • Ensure adherence to company policies and procedures. • Assist in preparing documents for audits or compliance reviews. 8. Miscellaneous Tasks • Support specific projects or departments as needed. • Handle ad hoc tasks to ensure organizational efficiency.