Special Officer to Vice Chancellor

The Special Officer to the Vice-Chancellor (VC) plays a crucial role in providing executive support, strategic coordination, and administrative assistance to ensure the effective functioning of the Vice-Chancellor's office. This position requires a highly organized, proactive, and discreet individual who can handle sensitive information, liaise with internal and external stakeholders, and manage high-level tasks with professionalism and efficiency. The Special Officer will also represent the Vice-Chancellor in engagements with government agencies, regulatory bodies, and funding organizations.

• Provide direct support to the Vice-Chancellor in executing strategic and operational priorities.
• Conduct research, prepare reports, briefing papers, and presentations for the VC.
• Assist in drafting speeches, official statements, and correspondence on behalf of the VC.
• Monitor and track key university initiatives and ensure timely follow-ups.

• Manage the VC’s schedule, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and ensure proper documentation of minutes and follow-ups.
• Act as the first point of contact for inquiries directed to the VC’s office and ensure efficient communication.
• Maintain records, files, and confidential documents related to the VC’s office.

• Act on behalf of the Vice-Chancellor in engagements with Ministry of Higher Education (KPT), Malaysian Qualifications Agency (MQA), and other relevant government bodies to ensure compliance with regulatory requirements.
• Coordinate the submission and approval process for university accreditation, licensing, and academic programme endorsements.
• Stay updated on policies, regulations, and guidelines from KPT, MQA, and other authorities, advising the VC on necessary actions.
• Represent the university in official meetings, discussions, and negotiations with government agencies when required.

• Identify funding opportunities, grants, and financial aid from government agencies, corporate partners, and international organizations for university development, research, and academic programs.
• Prepare and submit proposals, applications, and necessary documentation to secure funding and institutional grants.
• Establish and maintain strong relationships with funding bodies and ensure compliance with grant conditions.
• Monitor the implementation of funded projects to ensure alignment with grant objectives and reporting requirements.

• Assist in the development and implementation of university policies, strategies, and projects.
• Provide analysis and recommendations on key university initiatives.
• Support governance and compliance activities in alignment with institutional goals and regulations.

• Oversee and coordinate special projects and initiatives as assigned by the VC.
• Plan and execute high-profile events, conferences, and meetings involving the VC.
• Ensure seamless execution of university-wide initiatives in collaboration with relevant departments.

The Special Officer to the Vice-Chancellor (VC) plays a crucial role in providing executive support, strategic coordination, and administrative assistance to ensure the effective functioning of the Vice-Chancellor's office. This position requires a highly organized, proactive, and discreet individual who can handle sensitive information, liaise with internal and external stakeholders, and manage high-level tasks with professionalism and efficiency. The Special Officer will also represent the Vice-Chancellor in engagements with government agencies, regulatory bodies, and funding organizations.

• Provide direct support to the Vice-Chancellor in executing strategic and operational priorities.
• Conduct research, prepare reports, briefing papers, and presentations for the VC.
• Assist in drafting speeches, official statements, and correspondence on behalf of the VC.
• Monitor and track key university initiatives and ensure timely follow-ups.

• Manage the VC’s schedule, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and ensure proper documentation of minutes and follow-ups.
• Act as the first point of contact for inquiries directed to the VC’s office and ensure efficient communication.
• Maintain records, files, and confidential documents related to the VC’s office.

• Act on behalf of the Vice-Chancellor in engagements with Ministry of Higher Education (KPT), Malaysian Qualifications Agency (MQA), and other relevant government bodies to ensure compliance with regulatory requirements.
• Coordinate the submission and approval process for university accreditation, licensing, and academic programme endorsements.
• Stay updated on policies, regulations, and guidelines from KPT, MQA, and other authorities, advising the VC on necessary actions.
• Represent the university in official meetings, discussions, and negotiations with government agencies when required.

• Identify funding opportunities, grants, and financial aid from government agencies, corporate partners, and international organizations for university development, research, and academic programs.
• Prepare and submit proposals, applications, and necessary documentation to secure funding and institutional grants.
• Establish and maintain strong relationships with funding bodies and ensure compliance with grant conditions.
• Monitor the implementation of funded projects to ensure alignment with grant objectives and reporting requirements.

• Assist in the development and implementation of university policies, strategies, and projects.
• Provide analysis and recommendations on key university initiatives.
• Support governance and compliance activities in alignment with institutional goals and regulations.

• Oversee and coordinate special projects and initiatives as assigned by the VC.
• Plan and execute high-profile events, conferences, and meetings involving the VC.
• Ensure seamless execution of university-wide initiatives in collaboration with relevant departments.