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Jobs or company...

Corporate Secretarial Executive (Company Secretary)

  • Full Time, onsite
  • TERRA ASIA GLOBAL BUSINESS SUPPORT SERVICES SDN BHD
  • Kuala Lumpur, Malaysia
RM 3,000 - RM 4,500 / month
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Position: Corporate Secretarial Executive

Location: Kuala Lumpur, Malaysia

Headcount(s): 1

Job Type: Permanent/Full-Time

*Candidates who are able to start immediately or within a month are highly preferred

Job Summary

We are seeking a Corporate Secretarial Executive to join our team in Kuala Lumpur. This role offers an opportunity to work in a collaborative environment where your will play a vital role in supporting our clients. If you are detail-oriented, proactive, and eager to grow in the corporate secretarial field, we invite you to join us.

The main duties for this role are to carry out Corporate secretarial services for our clients, which include prepare directors' / members' resolutions, Annual Return, filing statutory forms with SSM, attend to clients and all other corporate secretarial matters.

Key Role & Responsibilities

  • Provide company secretarial services to a wide range of client companies.
  • Update and maintain as well as take custody (if applicable) of all relevant statutory records, books, forms and documents by ensuring all documents are updated and being stored in SharePoint for data integrity.
  • General administrative work and filing of documents.
  • Ensure progress of all tasks is updated in the individual monitoring list.
  • Perform corporate and secretarial duties (i.e. incorporation, prepare board resolutions and minutes, etc.)
  • E-Meet clients and provide general advice on compliance requirements
  • Ensure all corporate secretarial duties, including company incorporation, annual filing, striking-off, preparation of directors’/shareholders’ resolutions, share allotment and/or share transfers, and amendments to the company constitution for ongoing corporate secretarial matters for clients, are in compliance with legislative and regulatory requirements by SSM.
  • Monitor deadlines and ensure timely submission of statutory forms, returns, and annual filings.
  • Prepare detailed compliance reports and present findings or updates to management
  • Undertake special assignments, ad-hoc functions and related duties assigned from time-to-time.

Qualifications & Requirements

  • Candidate must possess at least Diploma or a Bachelor’s Degree of Corporate Administration or a related field
  • Part Qualification of ICSA, MAICSA, company secretarial practice or Corporate Secretary Management (Note: This is not an administrative, secretarial or personal assistant job).
  • Must have a have a valid LS - Company Secretary License
  • Preferably at least 2 years of working experience in a Corporate secretarial field and preferably in professional firms / private limited companies
  • Familiar with SSM filing procedures
  • Proficient in the Companies Act 2016.
  • Required sill(s): Computer literate in Microsoft Office and related Secretarial Software.
  • Pleasant personality, self-motivated and teamwork.
  • Good organizational skills in relation to documentation and work processes.
  • Possesses a strong sense of responsibility, positive disposition, initiative, high integrity and able to work under strict deadlines.
  • Good interpersonal skills, team player, yet able to work independently in a fast-paced environment.
  • Excellent command of spoken and written English and Bahasa Malaysia skills.
  • Any additional relevant certifications are added advantage

Work Arrangements

  • Location: Office-based in Kuala Lumpur, Malaysia.
  • Working Hours:

Monday to Thursday: 9:00 AM – 6:00 PM

Friday: 9:00 AM – 5:30 PM

What we do to make you successful?

  • Strong and conducive working environment
  • Opportunities for career advancement within the company
  • Attractive remuneration that commensurate with skill and experience
  • Convenient location accessible to public transports

Salary Range

RM3,000 to RM4,500 per month, commensurate with qualifications and experience.

How to Apply:

If you believe you have the right experience and skills to excel in this role, we would love to hear from you! Please send your latest updated CV or resume to careers@terra.my

Additional Application Instructions:

· Recent passport-sized photograph is mandatory

· Attach all relevant academic certificates, professional qualifications, and anscripts to your application

TERRA ASIA GROUP's website: https://www.terra.my

Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental Pay:

  • Performance bonus

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Regarding your notice period - Are you able start immediately? IF Not - How long is your notice period? How many annual leave balances do you have left? (to reduce your notice period?)
  • What is your expected negotiable salary amount/range?
  • What is your last drawn salary amount?
  • Our HQ office & working location for this position is:

A2-23A-3, The Soho Suites KLCC, 20, Jalan Perak, Kuala Lumpur, 50450
In regards to this will there be any commute/transport to the office be an issue?

(Additionally, our office location is easily accessible to public transport nearby which are - MONORAIL, LRT & MRT)

  • Do you have a valid LS (Company Secretary’s) License? IF YES, please attach it as a document in your application submission.
  • Are you a member of and do you have a qualification or certification in ICSA and/or MAICSA?

(ICSA - Institute of Chartered Secretaries and Administrators & MAICSA - Malaysian Institute of Chartered Secretaries and Administrators)

  • How many years of relevant experience do you have in Company Secretarial Practice, and/or Corporate Secretary Management?
  • Are you proficient with SSM filing procedures?
  • Have you worked with corporate secretarial software before? (Yes/No)

If yes, please specify the software used:

  • How proficient are you in the Companies Act 2016? (Beginner, Intermediate, Advanced)
  • Have you previously performed the following corporate secretarial tasks? (Select all that apply)

1.Company incorporation
2.Annual filing
3.Striking-off
4.Preparation of directors’/shareholders’ resolutions
5.Share allotment and/or share transfers
6.Amendments to the company constitution
7.Updating and maintaining statutory records
8.Compliance reporting

  • Have you prepared compliance reports or presented compliance findings to management? (Yes/No)
  • How would you rate your English and Bahasa Malaysia language skills? (Fluent, Intermediate, Beginner)
  • Do you possess your own transport? (Car/Motorcycle) (Added advantage)

Work Location: In person