Personal Assistant to Principal (MAHSA International School)

The Personal Assistant (PA) to the Principal plays a crucial role in providing high-level administrative support to the Principal of the international school. This position requires a highly organized individual with excellent communication and interpersonal skills, capable of handling a wide range of administrative and executive support tasks.

Key Responsibilities:

1. Administrative Support

• Manage the Principal's schedule, including arranging meetings, appointments, and travel arrangements.
• Handle incoming communication on behalf of the Principal, including emails, phone calls, and correspondence.
• Prepare and edit documents, reports, presentations, and other materials as required by the Principal.
• Maintain an organized filing system for documents and records related to the Principal's office.

2. Coordination and Communication

• Serve as a liaison between the Principal and other staff members, students, parents, and external stakeholders.
• Coordinate meetings, events, and conferences, including logistics and agenda preparation.
• Communicate effectively with internal and external stakeholders to relay information and requests as directed by the Principal.

3. Project Management

• Assist the Principal in managing special projects and initiatives, ensuring timely completion and effective implementation.
• Conduct research and gather information as needed to support the Principal in decision-making processes.
• Track and follow up on action items and deadlines to ensure timely completion of task.

4. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and discretion.
• Exercise sound judgment and professionalism in all interactions and communications.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Education, or a related field preferred.
• Proven experience as an executive assistant, personal assistant, or similar role, preferably in an educational or international setting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.
• Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Flexibility and adaptability to changing priorities and situations.
• Attention to detail and accuracy in all work.

Additional Requirements:

• Willingness to work occasional evenings and weekends, as required.
• Knowledge of multiple languages (preferred but not required).

Job Type: Full-time

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Parental leave

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• personal assistant: 3 years (Preferred)

Language:

• bahasa Malaysia (Preferred)
• English (Preferred)

Work Location: In person