Office Clerk/Administrative Assistant

Job Description

The purpose of this role is responsible for responsible for performing the general recordkeeping and communication activities required to keep an office functioning. The duties include filing, billing and organizing records, distributing memos/letters throughout an office or external.

Duties and responsibilities

• Answering the phone at a reception desk or in a specific department and transferring calls as needed.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Create documents, maintaining databases and sending memos and emails.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals.
• Running errands and making deliveries around the office or to external parties.
• Collecting, filing and organizing office documents, such as reports and confidential records.
• Managing digital document filing, including encrypted documents and email correspondence.
• Monitoring office inventory and ordering supplies.
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
• Preparing or processing invoices or estimates.
• Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks.
• Packaging and shipping company materials.

Job Requirements

• Candidate must possess at least a SPM or Professional Certification.
• 1-2 years of working experience in Electrical and Construction industry.
• Required skill(s): Microsoft Excel and Word.
• Knowledge and experience in Solar PV industry is an added advantage.
• Excellent communication abilities including speaking, writing and active listening
• Effective organization and time management skills, like prioritization, multitasking and planning.
• High typing speed and accuracy.
• Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications.
• Ability to work independently with little-to-no supervision.
• Keen attention to detail.

Job Type: Full-time

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Application Question(s):

• Current Salary:
• Expected Salary:
• Notice Period:

Work Location: In person