JMC Senior Admin Executive

Key Duties / Responsibilities:

Daily / Weekly:

a) Answering incoming calls and providing them with the answers for the requested information.

b) To handle professionally all the complaints raised by the owners.

c) Checking and responding effectively to the emails received and WhatsApp.

d) To program smart tag and access card.

e) Preparing quotation for maintenance work to be carried out (unit owners).

f) Checking all the payment received, prepare official receipt and update payment receipt.

g) Carrying out daily collection and aging.

h) Preparing list for reminder (first & final).

i) Make sure Residents / Tenants list are updated.

j) Printing, scanning and filling guest form.

k) Checking all the PR, DO and Invoice.

l) Preparing PR & PO.

m) Checking all the supplier invoice and key-in into the supplier invoice.

n) Searching for suitable supplier quotation.

o) Preparing petty cash list summary and E-Wallet summary.

p) Preparing minutes during meetings.

q) Carry out other administration works as per requested by the management.

Monthly:

a) Generate maintenance fund invoice and generate overdue interest for owners.

b) Generate Internet debit note for owners and tenants.

c) Generate debit note for owners for all the maintenance work that has been carried out.

d) Sending out the bill statements to the owners.

e) Print out the Internet statements and drop it in their respective letter box.

f) Printing out the official receipt from the system for filling purpose.

g) Sending reminders to the owners who has the outstanding of maintenance fund through WhatsApp.

h) Doing summary of the invoice for the Haven and Hotel.

i) Preparing Form 11.

j) Preparing Form 1 for the tribunal court submission.

k) Prepares punch card for all the contract staff.

l) Checking and calculate salary for all the contract staff.

m) Checking and keying in the supplier invoices in the system for the payment.

n) Checking all the payment vouchers.

o) Preparing payment summary and key-in into the system.

p) Preparing the TNB & LAP reading calculation and key-in into the DN.

q) Doing bank recon & Accounts (Income and expenses).

r) Preparing exit pass.

s) Checking stock for Face Mask, sanitizer, stationery and Internet Modem.

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Gym membership
• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Experience:

• JMC/JMB Administrative: 5 years (Required)

Location:

• Ipoh (Kinta) (Preferred)

Work Location: In person

Expected Start Date: 03/15/2025