Maintenance Admin Manager

RM 5,000 - RM 7,000 / month

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Key Responsibilities

Maintenance Planning & Scheduling:

Develop and maintain a comprehensive maintenance schedule for equipment, machinery, or facilities.
Coordinate with maintenance supervisors and technicians to ensure timely and effective completion of tasks.
Monitor and update work orders, ensuring proper prioritization of tasks.
Maintain detailed records of maintenance work, including schedules, work orders, and inspections.
Prepare and submit regular reports on maintenance activities, including equipment status, downtime, and costs.
Analyze and provide recommendations to improve maintenance operations.

Financial Management :

Ensure that all maintenance-related financial documentation (invoices, purchase orders, contracts) is accurate and up to date.
Maintain a financial record-keeping system for all maintenance expenditures and processes.
Work closely with senior management to make data-driven decisions that align maintenance objectives with the organization’s overall financial goals.
Track and analyze spending trends to identify areas for cost reduction.
Oversee the financial aspects of purchasing equipment, spare parts, and maintenance services.
Identify and implement strategies to reduce unnecessary expenditures in maintenance operations.
Ensure that all vendor contracts are aligned with budget constraints and financial objectives.
Work with vendors and suppliers to negotiate pricing and manage procurement in a cost-efficient manner.
Evaluate vendor performance from both a cost and service quality perspective, ensuring that financial resources are spent wise.

Team Management & Support:

Provide administrative support to the maintenance team and leadership.
Train and mentor junior administrative staff to ensure high levels of efficiency and accuracy.
Serve as a liaison between the maintenance team and other departments within the organization.

Continuous Improvement:

Identify opportunities for improving maintenance processes and cost-efficiency.
Collaborate with management to optimize maintenance strategies, focusing on reducing downtime and extending equipment lifespan.

Qualification

Educations:

Bachelor’s degree in Facilities Management, Business Administration, or a related field (preferred).

Experience:

3+ years of experience in maintenance administration, facilities management, or a related area.
Previous experience in managing maintenance schedules, budgets, and procurement is a plus.

Skills:

Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficient in Microsoft Office Suite
Knowledge of safety regulations and compliance standards in maintenance environments.

Personal Attributes:

Attention to detail and accuracy.
Ability to handle multiple tasks and prioritize effectively.
Problem-solving and analytical skills.
Strong interpersonal skills to interact with team members and other departments.

Working Conditions:

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

Schedule:

Application Question(s):

Work Location: In person