Operation Admin Executive
Salary undisclosed
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What You'll Be Doing
- Manage correspondence, including handling phone calls, emails and written communication
- Organize and maintain office filing systems, records, photocopying, printing and data entry
- Coordinate travel arrangements, including booking flights, accommodation and transportation
- Act as a liaison between different departments to improve job flow and efficiency. Work closely with teams to ensure proper communication and task management.
- Provide support for meetings and events, including preparing agendas and taking minutes
- Assist with the preparation and processing of invoices, purchase orders and other financial documents
- Handle staff petty cash claim
- Independent able to liaise, arrange and book with government authorities such as DOSH, PUSPAKOM &, etc.
- Provide regular updates and reports on operational tasks, status of inspections, and any issues encountered during coordination.
- Ensure renewal of foreign worker permit, company vehicle insurance, road tax and etc are processed on time and achieve compliance.
- Assist in packing stock for daily orders.
- Arrange for courier services whenever necessary.
- Troubleshoot and resolve operational issues, ensuring a smooth process for both internal teams and external stakeholders.
- Fluent Mandarin (spoken and/ written skills).
- Proven experience in an administrative or operations role.
- Experience with government authorities (e.g., DOSH, PUSPAKOM) and regulatory compliance is a plus.
- Ability to communicate and coordinate with multiple departments and external parties.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Strong verbal and written communication skills, with a professional and friendly demeanour
- Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
- A keen eye for detail and the ability to work accurately and efficiently
- A team player with the flexibility to adapt to changing priorities
- The position requires working alternate Saturdays to ensure business operations continue smoothly.
- Responsible and reliable in executing tasks independently.
- Strong communication and interpersonal skills.
- Adaptable to change and capable of working in a fast-paced environment.
- Excellent problem-solving abilities with a focus on operational efficiency.
- High level of attention to detail and organization.
What You'll Be Doing
- Manage correspondence, including handling phone calls, emails and written communication
- Organize and maintain office filing systems, records, photocopying, printing and data entry
- Coordinate travel arrangements, including booking flights, accommodation and transportation
- Act as a liaison between different departments to improve job flow and efficiency. Work closely with teams to ensure proper communication and task management.
- Provide support for meetings and events, including preparing agendas and taking minutes
- Assist with the preparation and processing of invoices, purchase orders and other financial documents
- Handle staff petty cash claim
- Independent able to liaise, arrange and book with government authorities such as DOSH, PUSPAKOM &, etc.
- Provide regular updates and reports on operational tasks, status of inspections, and any issues encountered during coordination.
- Ensure renewal of foreign worker permit, company vehicle insurance, road tax and etc are processed on time and achieve compliance.
- Assist in packing stock for daily orders.
- Arrange for courier services whenever necessary.
- Troubleshoot and resolve operational issues, ensuring a smooth process for both internal teams and external stakeholders.
- Fluent Mandarin (spoken and/ written skills).
- Proven experience in an administrative or operations role.
- Experience with government authorities (e.g., DOSH, PUSPAKOM) and regulatory compliance is a plus.
- Ability to communicate and coordinate with multiple departments and external parties.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Strong verbal and written communication skills, with a professional and friendly demeanour
- Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
- A keen eye for detail and the ability to work accurately and efficiently
- A team player with the flexibility to adapt to changing priorities
- The position requires working alternate Saturdays to ensure business operations continue smoothly.
- Responsible and reliable in executing tasks independently.
- Strong communication and interpersonal skills.
- Adaptable to change and capable of working in a fast-paced environment.
- Excellent problem-solving abilities with a focus on operational efficiency.
- High level of attention to detail and organization.