Personal Assistant

We are looking for a driven, detailed and dedicated Personal Assistant to provide comprehensive support to our CEO—an inspiring entrepreneur with big ideas and an even bigger to-do list. You will play a crucial role in ensuring the smooth operation of our CEO's day-to-day activities both professionally and personally.

If you are a go-getter with a knack for organization and have a flair for making things happen, this is your chance to step into a dynamic role where no two days are the same, and your impact will be felt every step of the way.

Key Responsibilities:

1. Administrative & Organizational Support: Manage the CEO’s schedule, appointments, and correspondence to ensure efficiency and productivity. This includes planning, prioritizing, and coordinating daily activities to align with strategic objectives.
2. Travel Coordination: Handle all travel arrangements, including transportation, accommodations, and meal planning for the CEO, ensuring seamless logistics for both domestic and international trips.
3. Event Participation: Travel as needed for outstation meetings, events, and functions to provide on-site support, ensuring the CEO’s engagements run smoothly.
4. Stakeholder Relations: Maintain strong relationships with key stakeholders, including coordinating thoughtful gestures such as sending gifts, writing thank-you notes, or organizing special initiatives to strengthen partnerships.
5. Ad Hoc Support: Assist with errands, personal tasks, and other miscellaneous duties as required, ensuring the CEO’s time is optimized for strategic priorities.
6. Research & Reporting: Conduct research on various topics, prepare reports, and provide insights to assist the CEO in decision-making processes.
7. Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a high standard of professionalism in all interactions.

Requirements:

• Proficiency in Mandarin, both writing and speaking.
• Organizational Skills: Exceptional attention to detail, coupled with a modern sense of design and presentation. Ability to anticipate needs and proactively address potential challenges.
• Time Management: Ability to manage multiple priorities simultaneously while meeting deadlines under pressure.
• Tech-Savvy: Proficient in digital tools, resources, and social media platforms. Familiarity with productivity software (eg. Google Suite) and collaborative tools is essential.
• Communication: Fluent in English (spoken and written); additional language skills are a significant advantage. Must have excellent interpersonal skills and the ability to communicate effectively with diverse audiences.
• Driving License: Possess a valid driver’s license and reliable personal transportation. Willingness to travel locally and outstation as needed.

Extra Credits:

• Specialisations: Specialised skillset or experience in areas like Human Resources, Public Relations, Accounting, Legal, or Business Development etc.
• Problem-Solving Skills: A proactive approach to problem-solving, with strong decision-making capabilities.
• Experience: 0-5 years of professional experience; the CEO's PA must be resourceful, adaptable, and having street-smarts. Experience in supporting senior executives is a plus.

What kind of culture should I expect?

1. The average age of our organisation is approximately 26 years old, with the desire for growth a common characteristic. Our team is generally comfortable being called out if something does not meet the standards, with little offense taken personally. Appreciation of those who teach and mentor ensures an organisation that is generally helpful and yet, would not allow teammates to not carry their weight. To enjoy this environment, you should appreciate high standards, prioritise growth, and thrive with humility.
2. Our progressive management initiates self-evaluation exercises, culture days, team alignment, and town hall sessions.
3. Some perks we enjoy include free parking, groceries, drinks, regularly team-building activities, and company trips, amongst others.

Why join us?

1. This role offers a unique opportunity to work closely with an inspiring leader and gain valuable insights into the workings of a high-growth entrepreneurial venture.
2. You will be an integral part of a dynamic team, contributing directly to the success and vision of the organization.
3. The position also provides significant scope for personal and professional growth, with opportunities to develop new skills and take on additional responsibilities over time.
4. If you are highly organized, adaptable, and excited about providing top-notch support to a visionary leader, we encourage you to apply!

Note: We receive more than 1,000 CVs every month, and we might potentially miss out on some good candidates. If you think that you fit into the roles described, please resubmit your application with us. We celebrate persistence!

We are looking for a driven, detailed and dedicated Personal Assistant to provide comprehensive support to our CEO—an inspiring entrepreneur with big ideas and an even bigger to-do list. You will play a crucial role in ensuring the smooth operation of our CEO's day-to-day activities both professionally and personally.

If you are a go-getter with a knack for organization and have a flair for making things happen, this is your chance to step into a dynamic role where no two days are the same, and your impact will be felt every step of the way.

Key Responsibilities:

1. Administrative & Organizational Support: Manage the CEO’s schedule, appointments, and correspondence to ensure efficiency and productivity. This includes planning, prioritizing, and coordinating daily activities to align with strategic objectives.
2. Travel Coordination: Handle all travel arrangements, including transportation, accommodations, and meal planning for the CEO, ensuring seamless logistics for both domestic and international trips.
3. Event Participation: Travel as needed for outstation meetings, events, and functions to provide on-site support, ensuring the CEO’s engagements run smoothly.
4. Stakeholder Relations: Maintain strong relationships with key stakeholders, including coordinating thoughtful gestures such as sending gifts, writing thank-you notes, or organizing special initiatives to strengthen partnerships.
5. Ad Hoc Support: Assist with errands, personal tasks, and other miscellaneous duties as required, ensuring the CEO’s time is optimized for strategic priorities.
6. Research & Reporting: Conduct research on various topics, prepare reports, and provide insights to assist the CEO in decision-making processes.
7. Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a high standard of professionalism in all interactions.

Requirements:

• Proficiency in Mandarin, both writing and speaking.
• Organizational Skills: Exceptional attention to detail, coupled with a modern sense of design and presentation. Ability to anticipate needs and proactively address potential challenges.
• Time Management: Ability to manage multiple priorities simultaneously while meeting deadlines under pressure.
• Tech-Savvy: Proficient in digital tools, resources, and social media platforms. Familiarity with productivity software (eg. Google Suite) and collaborative tools is essential.
• Communication: Fluent in English (spoken and written); additional language skills are a significant advantage. Must have excellent interpersonal skills and the ability to communicate effectively with diverse audiences.
• Driving License: Possess a valid driver’s license and reliable personal transportation. Willingness to travel locally and outstation as needed.

Extra Credits:

• Specialisations: Specialised skillset or experience in areas like Human Resources, Public Relations, Accounting, Legal, or Business Development etc.
• Problem-Solving Skills: A proactive approach to problem-solving, with strong decision-making capabilities.
• Experience: 0-5 years of professional experience; the CEO's PA must be resourceful, adaptable, and having street-smarts. Experience in supporting senior executives is a plus.

What kind of culture should I expect?

1. The average age of our organisation is approximately 26 years old, with the desire for growth a common characteristic. Our team is generally comfortable being called out if something does not meet the standards, with little offense taken personally. Appreciation of those who teach and mentor ensures an organisation that is generally helpful and yet, would not allow teammates to not carry their weight. To enjoy this environment, you should appreciate high standards, prioritise growth, and thrive with humility.
2. Our progressive management initiates self-evaluation exercises, culture days, team alignment, and town hall sessions.
3. Some perks we enjoy include free parking, groceries, drinks, regularly team-building activities, and company trips, amongst others.

Why join us?

1. This role offers a unique opportunity to work closely with an inspiring leader and gain valuable insights into the workings of a high-growth entrepreneurial venture.
2. You will be an integral part of a dynamic team, contributing directly to the success and vision of the organization.
3. The position also provides significant scope for personal and professional growth, with opportunities to develop new skills and take on additional responsibilities over time.
4. If you are highly organized, adaptable, and excited about providing top-notch support to a visionary leader, we encourage you to apply!

Note: We receive more than 1,000 CVs every month, and we might potentially miss out on some good candidates. If you think that you fit into the roles described, please resubmit your application with us. We celebrate persistence!