Executive, Expediting
Salary undisclosed
Checking job availability...
Original
Simplified
Job Purposes
Execute expediting deliveries of each PO assigned from Material Purchase Section as per contractual delivery date or Required on site date (ROS) with close monitoring in VDR movement, coordinating inspection activities, efficient and effective communication between external and internal customers i.e. vendors, PMT, engineering, quality department etc. until client’s acceptance.
Job Responsibilities
- Responsible to track and follow up on purchase orders to ensure on-time delivery of materials, products, and services per project requirement or as per contractual delivery date.
- Responsible to maintain close relationship with vendors and act as a liaison between the company and suppliers to confirm shipping schedules, expedite orders, and resolve delays or discrepancies.
- Facilitate and coordinate logistic arrangement to ensure materials and products are timely delivered to the correct location, coordinating logistics with internal departments and external vendors
- Support Production Schedules by work closely with production or project teams to ensure materials are delivered in alignment with operational schedules.
- Facilitate to resolve issues and negotiate faster delivery - Troubleshooting the delivery problem such as shipping delays, damaged goods, or discrepancies, through effective communication with all parties involved.
- Engage and Interface with Internal Teams – Collaborate with purchasing team (buyer) and project management teams to understand the technical requirements and priorities.
- Communicate status updates and prepare/ generate progress reports for project managers, procurement teams, and other key stakeholders.
- Handle Invoices and Documentation: Ensure correct and timely processing of invoices and delivery receipts to ensure milestone payment were release as schedule.
- Facilitate to resolves Material Deficiency Report (MDR) to ensure equipment delivery within quality expectation.
- Vendor Performance - Monitor and evaluate supplier performance in terms of delivery timeliness, quality, and reliability.
- Develop and implement improvement initiatives to enhance current system and increase service level for Vendor Document.
- Maintain close relationship with relevant parties (i.e. ICT, Finance, vendors, subcontractors, etc.) to facilitate smooth connection within parties related to tender activities.
- Attend training related with job functions to close the competency gap, and enhance in self- improvement and career development.
- Maintain a healthy, safe, motivating and conducive work environment that promotes a culture of excellence and a global championship mind-set with the objective of improving productivity, maintaining standards of service, promoting industrial harmony as well as instilling discipline and integrity.
- Support HSE initiatives and comply with HSE rules, regulations, procedures, policies, and requirement.
- To manage vendor document within the deadline and & provides some info/data to various departments/divisions/supplier/subcontractor
Job Requirements
- Minimum Certificate or Diploma or bachelor’s degree in any fields, or equivalent.
- At least 2 years’ experience in Vendor Document Process or related.
Job Purposes
Execute expediting deliveries of each PO assigned from Material Purchase Section as per contractual delivery date or Required on site date (ROS) with close monitoring in VDR movement, coordinating inspection activities, efficient and effective communication between external and internal customers i.e. vendors, PMT, engineering, quality department etc. until client’s acceptance.
Job Responsibilities
- Responsible to track and follow up on purchase orders to ensure on-time delivery of materials, products, and services per project requirement or as per contractual delivery date.
- Responsible to maintain close relationship with vendors and act as a liaison between the company and suppliers to confirm shipping schedules, expedite orders, and resolve delays or discrepancies.
- Facilitate and coordinate logistic arrangement to ensure materials and products are timely delivered to the correct location, coordinating logistics with internal departments and external vendors
- Support Production Schedules by work closely with production or project teams to ensure materials are delivered in alignment with operational schedules.
- Facilitate to resolve issues and negotiate faster delivery - Troubleshooting the delivery problem such as shipping delays, damaged goods, or discrepancies, through effective communication with all parties involved.
- Engage and Interface with Internal Teams – Collaborate with purchasing team (buyer) and project management teams to understand the technical requirements and priorities.
- Communicate status updates and prepare/ generate progress reports for project managers, procurement teams, and other key stakeholders.
- Handle Invoices and Documentation: Ensure correct and timely processing of invoices and delivery receipts to ensure milestone payment were release as schedule.
- Facilitate to resolves Material Deficiency Report (MDR) to ensure equipment delivery within quality expectation.
- Vendor Performance - Monitor and evaluate supplier performance in terms of delivery timeliness, quality, and reliability.
- Develop and implement improvement initiatives to enhance current system and increase service level for Vendor Document.
- Maintain close relationship with relevant parties (i.e. ICT, Finance, vendors, subcontractors, etc.) to facilitate smooth connection within parties related to tender activities.
- Attend training related with job functions to close the competency gap, and enhance in self- improvement and career development.
- Maintain a healthy, safe, motivating and conducive work environment that promotes a culture of excellence and a global championship mind-set with the objective of improving productivity, maintaining standards of service, promoting industrial harmony as well as instilling discipline and integrity.
- Support HSE initiatives and comply with HSE rules, regulations, procedures, policies, and requirement.
- To manage vendor document within the deadline and & provides some info/data to various departments/divisions/supplier/subcontractor
Job Requirements
- Minimum Certificate or Diploma or bachelor’s degree in any fields, or equivalent.
- At least 2 years’ experience in Vendor Document Process or related.