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Accounts & Admin Officer

Salary undisclosed

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Job Description:

Ergoworks Malaysia is looking for an organized and diligent Accounts & Admin Officer to join our dynamic team. This role requires a detail-oriented individual who will handle a wide variety of administrative and accounting tasks to support the smooth operation of the business. You will be reporting directly to the General Manager and play a key role in managing sales office administration, finance, order fulfilment and logistical coordination.

Key Responsibilities:

  1. Basic Bookkeeping:
  • Maintain accurate financial records, including data entry for accounts payable/receivable, payment and bank reconciliation.
  • Assist in the preparation of financial statements, reports, and reconciling accounts.
  • Ensure all financial transactions are recorded in compliance with company policies and legal regulations.
  1. Warehouse & Worker Rostering:
  • Coordinate and manage warehouse staff work and delivery schedules, optimise delivery efficiency.
  • Handle attendance tracking and ensure proper payroll calculations based on worker hours (for part timers).
  1. Order Processing & Delivery Coordination:
  • Process incoming orders from customers, ensuring that all orders are accurately recorded and invoiced.
  • Coordinate with the warehouse team to ensure timely delivery and fulfilment of orders.
  • Communicate with customers to provide updates on their orders and delivery status.
  • Attend to post delivery feedback, provide support & advice to logistic team on follow work.
  1. Logistics & Fulfillment Coordination:
  • Liaise with suppliers and third-party logistics providers to arrange for timely deliveries.
  • Track shipments and resolve any delivery issues or delays.
  • Ensure the smooth flow of inventory management and order dispatch processes.
  • Manage and updating of inventory data, ensuring stock movements are accurately recorded in system in timely manner.
  1. General Office Administration:
  • Perform administrative tasks such as assist in sales administration work, attending to calls/messages, responding to emails, and filing documents.
  • Ensure that office supplies are well-stocked and manage procurement when necessary.
  • Support the General Manager and internal team with various ad-hoc tasks as required.
  1. Other Duties:
  • Assist with other administrative and financial duties as assigned by the General Manager.