Human Resource and Admin Executive / Senior
About Konvy: Konvy is a leading name in the beauty e-commerce market, renowned as a top online shopping destination for beauty and personal care products in Thailand and expanding to the Malaysia . We are passionate about providing customers with access to the best beauty products from around the world. Having firmly established ourselves online, we are currently expanding our presence with offline shops, bringing the Konvy experience directly to our customers. We are excited to be growing our operations in Malaysia and are looking for a talented HR & Admin Executive / Manager to join our team and contribute to our continued success.
About the Role: As HR & Admin Executive/Senior in Konvy Malaysia, you will be providing end-to-end operational and strategic support across the full spectrum of HR functions such as Talent Acquisition, Payroll, Compensation & Benefits, Performance Management and Talent Management. Additionally, they manage administrative operations to ensure smooth office functions and support business goals.
Key Responsibilities
Recruitment & Staffing
Develop and implement recruitment strategies to attract top talent.
Oversee the hiring process, including job postings, interviews, and onboarding.
Maintain employee records and ensure compliance with labor regulations.
Employee Relations & Engagement
Address employee concerns and grievances in a fair and timely manner.
Develop and implement employee engagement initiatives.
Foster a positive work culture and uphold company values.
Performance Management & Training
Implement performance appraisal systems and provide feedback mechanisms.
Identify training needs and coordinate learning and development programs.
Support career growth and succession planning.
Compensation & Benefits
Oversee payroll processing, leave management, and benefits administration.
Ensure compliance with tax and labor laws.
Benchmark salaries and benefits to remain competitive in the industry.
Policy Development & Compliance
Develop and update HR policies and employee handbooks.
Ensure compliance with labor laws, health and safety regulations, and company policies.
Handle disciplinary actions and terminations professionally.
Administrative Management
Office Administration
Manage office facilities, supplies, and vendor contracts.
Ensure the office environment is well-maintained and efficient.
Records & Documentation
Maintain accurate employee and administrative records.
Ensure proper documentation of company assets, legal documents, and operational policies.
Logistics & Support Services
Oversee travel arrangements, event planning, and office logistics.
IT & Security Management
Collaborate with IT teams to ensure smooth system operations.
Oversee security measures for office premises and employee safety.
Qualifications
- Degree in Human Resources Management or other related disciplines with progressive HR experience in medium to large organizations
- Preferably with 2+ years of HR experience with experience in both administrative management and HR Business Partner experience
- Good understanding and practical application of local employment laws and HR practices, and in touch with emerging HR trends
- Must be self-starter, hands on and passionate to operate both strategically and tactically in a dynamic and fast-paced environment
- Excellent interpersonal, communication and stakeholder management skills and ability to relate well with people at all levels
- Possess strong creative thinking skills to build and deliver on innovative HR solutions
- Familiarity with the payments or financial industry with end-to-end HR service delivery experience will be advantageous
About Konvy: Konvy is a leading name in the beauty e-commerce market, renowned as a top online shopping destination for beauty and personal care products in Thailand and expanding to the Malaysia . We are passionate about providing customers with access to the best beauty products from around the world. Having firmly established ourselves online, we are currently expanding our presence with offline shops, bringing the Konvy experience directly to our customers. We are excited to be growing our operations in Malaysia and are looking for a talented HR & Admin Executive / Manager to join our team and contribute to our continued success.
About the Role: As HR & Admin Executive/Senior in Konvy Malaysia, you will be providing end-to-end operational and strategic support across the full spectrum of HR functions such as Talent Acquisition, Payroll, Compensation & Benefits, Performance Management and Talent Management. Additionally, they manage administrative operations to ensure smooth office functions and support business goals.
Key Responsibilities
Recruitment & Staffing
Develop and implement recruitment strategies to attract top talent.
Oversee the hiring process, including job postings, interviews, and onboarding.
Maintain employee records and ensure compliance with labor regulations.
Employee Relations & Engagement
Address employee concerns and grievances in a fair and timely manner.
Develop and implement employee engagement initiatives.
Foster a positive work culture and uphold company values.
Performance Management & Training
Implement performance appraisal systems and provide feedback mechanisms.
Identify training needs and coordinate learning and development programs.
Support career growth and succession planning.
Compensation & Benefits
Oversee payroll processing, leave management, and benefits administration.
Ensure compliance with tax and labor laws.
Benchmark salaries and benefits to remain competitive in the industry.
Policy Development & Compliance
Develop and update HR policies and employee handbooks.
Ensure compliance with labor laws, health and safety regulations, and company policies.
Handle disciplinary actions and terminations professionally.
Administrative Management
Office Administration
Manage office facilities, supplies, and vendor contracts.
Ensure the office environment is well-maintained and efficient.
Records & Documentation
Maintain accurate employee and administrative records.
Ensure proper documentation of company assets, legal documents, and operational policies.
Logistics & Support Services
Oversee travel arrangements, event planning, and office logistics.
IT & Security Management
Collaborate with IT teams to ensure smooth system operations.
Oversee security measures for office premises and employee safety.
Qualifications
- Degree in Human Resources Management or other related disciplines with progressive HR experience in medium to large organizations
- Preferably with 2+ years of HR experience with experience in both administrative management and HR Business Partner experience
- Good understanding and practical application of local employment laws and HR practices, and in touch with emerging HR trends
- Must be self-starter, hands on and passionate to operate both strategically and tactically in a dynamic and fast-paced environment
- Excellent interpersonal, communication and stakeholder management skills and ability to relate well with people at all levels
- Possess strong creative thinking skills to build and deliver on innovative HR solutions
- Familiarity with the payments or financial industry with end-to-end HR service delivery experience will be advantageous