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Description of role:
The Executive Assistant will provide high-level administrative support to the Regional Manager of the company. The ideal candidate will be resourceful, proactive, and capable of managing both professional and personal responsibilities with efficiency and discretion. This role requires someone who can anticipate needs, solve problems, and handle a wide range of tasks to support the Regional Manager.
1.Office Management and Support
- Provide administrative support including but not limited to calendar management, schedule of meetings with internal and external customers, prepare official correspondence to internal & external parties, travel arrangements, filing, preparation & compilation of reports & presentation materials.
- Preparation materials and presentation slides for internal and external meetings / events.
- Analyse information and draft reports/findings as assigned.
- Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
- Assist in monitoring service level and performance of the department.
- Review, sort and categorize all incoming information / documents / emails / calls as required and delegate to the respective department and where necessary, ensure closure to matters arising.
- Demonstrate professional conduct in Interaction with senior management personnel & all levels of staff.
- Conduct research and compile data for meetings, projects, and reports.
- Organize and maintain files and records, ensuring confidentiality and security.
2.Office Administration
- Assist/ Participate in coordinating and organizing functions and events by the department.
- Provide views/recommendation on office sitting arrangements and office resources required.
- Documentations ie monthly reporting, expense reporting
- Travel organizing and planning with itenery to both UK and regional offices.
3.Project Coordinator / Support
- Coordinate project or support project manager/teams as assigned during planning and implementation including meeting coordination, drafting approval memos and communication materials and tracking timelines.
- Track all issues reported and ensure timely solutions are provided or by relevant stakeholders. Monitor project activities timelines / deadlines and provide timely reminders until activities are done
- Coordinate on VIP visits to Malaysia
Requirements of the role:
- Diploma or Degree in a related field
- Strong written and verbal communication skills in English
- Excellent communication and interpersonal skills
- Strong negotiation and persuasion abilities
- Ability to work independently and collaboratively as part of a team
- Strong organizational and time management skills
- Willingness to travel
Description of role:
The Executive Assistant will provide high-level administrative support to the Regional Manager of the company. The ideal candidate will be resourceful, proactive, and capable of managing both professional and personal responsibilities with efficiency and discretion. This role requires someone who can anticipate needs, solve problems, and handle a wide range of tasks to support the Regional Manager.
1.Office Management and Support
- Provide administrative support including but not limited to calendar management, schedule of meetings with internal and external customers, prepare official correspondence to internal & external parties, travel arrangements, filing, preparation & compilation of reports & presentation materials.
- Preparation materials and presentation slides for internal and external meetings / events.
- Analyse information and draft reports/findings as assigned.
- Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
- Assist in monitoring service level and performance of the department.
- Review, sort and categorize all incoming information / documents / emails / calls as required and delegate to the respective department and where necessary, ensure closure to matters arising.
- Demonstrate professional conduct in Interaction with senior management personnel & all levels of staff.
- Conduct research and compile data for meetings, projects, and reports.
- Organize and maintain files and records, ensuring confidentiality and security.
2.Office Administration
- Assist/ Participate in coordinating and organizing functions and events by the department.
- Provide views/recommendation on office sitting arrangements and office resources required.
- Documentations ie monthly reporting, expense reporting
- Travel organizing and planning with itenery to both UK and regional offices.
3.Project Coordinator / Support
- Coordinate project or support project manager/teams as assigned during planning and implementation including meeting coordination, drafting approval memos and communication materials and tracking timelines.
- Track all issues reported and ensure timely solutions are provided or by relevant stakeholders. Monitor project activities timelines / deadlines and provide timely reminders until activities are done
- Coordinate on VIP visits to Malaysia
Requirements of the role:
- Diploma or Degree in a related field
- Strong written and verbal communication skills in English
- Excellent communication and interpersonal skills
- Strong negotiation and persuasion abilities
- Ability to work independently and collaboratively as part of a team
- Strong organizational and time management skills
- Willingness to travel
About Twi South East Asia
| Size | 51 to 200 |
| Industry | Oil & Gas Equipment & Services |
| Location | Malaysia |
| Founded | Invalid date |