Admin & Reception Assistant

The Admin & Reception Assistant serves as the first point of contact for visitors and callers while also providing essential administrative support to ensure smooth office operations. This role involves managing the front desk, handling calls and visitors, coordinating office administration tasks, and assisting with travel bookings, office supplies, and vendor management.

The ideal candidate should have strong communication and organizational skills, a professional and welcoming attitude, and the ability to multitask efficiently in a fast-paced environment. This position is well-suited for fresh graduates or those with up to 1 year of experience looking to develop their career in administration.

Responsibilities

• Answer incoming calls, direct callers to the appropriate department, and provide information as needed.
• Greet guests and visitors, determine their purpose of visit, and guide them to the relevant department.
• Ensure the reception area is clean, organized, and presentable at all times.
• Provide refreshments for visitors and meetings as required.
• Assist in booking travel arrangements (flights, accommodations) for staff and process the CEO’s petty cash claims.
• To be the focal person for IT related issues, including communicating with company IT provider.
• Assist in the arrangement of repair, maintenance and housekeeping of office.
• Maintain record for season car park and arrangement of payment.
• Responsible to monitor weekly cleaning and the arrangement of payment, including ensure the cleanliness of office and the entire landscaping are in proper caring.
• Controlling and monitoring of stationery and pantry stock availability.
• Perform daily data entry of stationery receiving and consumption record.
• To compile all utilities, courier services, food & beverages and printing to Account department for payment.
• Ensure proper record and maintenance of company vehicle, summons, renewal of insurance & road tax.
• Assists with scheduling and preparing meeting room. Coordinates setup of meetings rooms.
• Arranging all outgoing mails, preparing consignment notes for courier service and receiving incoming mails/courier to distribute.
• Undertake any ad-hoc tasks and other assignment as assigned by superior or management.

Requirements

• Diploma in Business Administration or any related field.
• Minimum 1 year of experience in reception or admin roles (Fresh graduates are encouraged to apply).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Friendly, organized, and able to multitask.

The Admin & Reception Assistant serves as the first point of contact for visitors and callers while also providing essential administrative support to ensure smooth office operations. This role involves managing the front desk, handling calls and visitors, coordinating office administration tasks, and assisting with travel bookings, office supplies, and vendor management.

The ideal candidate should have strong communication and organizational skills, a professional and welcoming attitude, and the ability to multitask efficiently in a fast-paced environment. This position is well-suited for fresh graduates or those with up to 1 year of experience looking to develop their career in administration.

Responsibilities

• Answer incoming calls, direct callers to the appropriate department, and provide information as needed.
• Greet guests and visitors, determine their purpose of visit, and guide them to the relevant department.
• Ensure the reception area is clean, organized, and presentable at all times.
• Provide refreshments for visitors and meetings as required.
• Assist in booking travel arrangements (flights, accommodations) for staff and process the CEO’s petty cash claims.
• To be the focal person for IT related issues, including communicating with company IT provider.
• Assist in the arrangement of repair, maintenance and housekeeping of office.
• Maintain record for season car park and arrangement of payment.
• Responsible to monitor weekly cleaning and the arrangement of payment, including ensure the cleanliness of office and the entire landscaping are in proper caring.
• Controlling and monitoring of stationery and pantry stock availability.
• Perform daily data entry of stationery receiving and consumption record.
• To compile all utilities, courier services, food & beverages and printing to Account department for payment.
• Ensure proper record and maintenance of company vehicle, summons, renewal of insurance & road tax.
• Assists with scheduling and preparing meeting room. Coordinates setup of meetings rooms.
• Arranging all outgoing mails, preparing consignment notes for courier service and receiving incoming mails/courier to distribute.
• Undertake any ad-hoc tasks and other assignment as assigned by superior or management.

Requirements

• Diploma in Business Administration or any related field.
• Minimum 1 year of experience in reception or admin roles (Fresh graduates are encouraged to apply).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Friendly, organized, and able to multitask.