Project Manager – PMO Office

Salary undisclosed

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Scope Management:

Ensure scope, schedule and costs are reasonable and achievable.
Define project scope, goals, and deliverables in collaboration with project stakeholders.
Ensure that user requirements are clear (in-scope/out-of-scope), documented and agreed upon by stakeholders
Ensure that project deliverables are defined and delivered as agreed with the customer/user.
Review and assess the contract agreement's clauses and drive the Contract Agreement to sign off
To effectively manage scope from start to finish, managing of scope creep, ensuring change management process is practiced
Lead and oversee multiple projects simultaneously.

Schedule Management:

Work with project team to establish the high level project timeline
Work with project leads to establish detail schedule for work packages
To integrate all detail schedules into a conslidated project schedule for effective project monitoring
To identify dependencies and critical paths of the project schedule
To perform project schedule baseline once the schedule has been fully integrated and consolidated
Coordinate project activities and ensure project milestones are met. Monitor and track project progress against established metrics.
Conduct a final project review with the project team to assess project performance and identify lessons learned.
Develop a Project Closure report that all project deliverables have been completed and accepted by stakeholders.
Archive all project documentation and files for future reference. Ensure that all project documentation is stored in a secure location.
Document project successes, failures, and lessons learned to inform future project management.
Facilitate the transfer of project deliverables to the appropriate operational teams or departments.
Ensure that project closure activities are completed within the defined timeline.
Close all project contracts and agreements.

Cost/Budget Management:

Evaluate and finalize the estimated costs required for the project
To initiate project code in SAP. To manage and monitor project costs using SAP
To prepare project's Cost to Completion (CTC) quarterly or as and when required
To prepare the project's spending plan with the team. To monitor the progress of spending against the plan. To report on project's spending performance.
To ensure that project's spending is within the approved budget. To practice cost effective spending approach to ensure that there are savings in the project (Commercial projects only)
Ensure all delivered project deliverables are endorsed by the customer and governance meetings are conducted to endorse and approve the payment of project milestones.
Work with Finance department on the issuance of Delivery Order (DO) and Invoices and also the eP process for government projects.
Follow up with customer on payment collection.

Quality Management:

Risk Management:

Integration Management:

Ensure project objectives align with organizational goals.
Prepare Project Managemen Plan (Commercial Projects only) to ensure that all project objectives, goals and benefits are aligned.
Oversees the integration of various project components, such as scope, schedule, budget, resources, quality, risk, and communications. This involves ensuring that all elements work together harmoniously to achieve project objectives.

Procurement Management:

Contribute inputs on the approach of delivery of the project (to be delivered internally, partially out-sourced or fully out-sourced)
Prepare Procurement Plan
To perform project schedule roll-up regularly
To continuously evaluate the project's performance and make adjustements as necessary by working with the team to identify action plan / recovery plan when any project schedule slippage occurs
To drive the team to deliver the project according to the baselined plan
Ensure that all project deliverables have been completed and accepted by stakeholders.
Manage and monitor the activities in the procurement plan

Communication Management:

Determine the project governance and communication structure
Manage project documentation and files.
Prepare project status reports and presentations.
Facilitate project meetings and provide meeting minutes and action items.
Maintain effective communication with project stakeholders.
Facilitate communication and collaboration among project stakeholders.
To report to management and relevant stakeholders the project's progress against the baseline regularly

Stakeholder Management:

Resource Management:

Identify project team members by skillsets, experience, headcount required, etc. with on-boarding requirement
Ensuring that the project's resource requirement is always met. To work with hiring manager in identifying the resources with the correct skillsets and experience are made available to the project according to the project's resource loading requirement
To provide costing information for resources' contract renewals / new hiring.
Ensure project team members are adequately trained and equipped.
Ensure project work meets ethical and legal requirements.
Provide leadership and direction to project team members.

Others: