Human Resources Executive

Visa & Work Permit Management:

• Handle student visa applications and other immigration-related processes.
• Liaise with the relevant government authorities to manage work permit applications and ensure all employees are compliant with immigration laws.
• Facilitate the process of obtaining, renewing, transferring, and canceling foreign work permits and ESD Employee Pass for foreign staff.

  Liaising with Authorities:

  • Act as a liaison with the Labor Department and other government agencies to ensure compliance with employment laws and regulations.
  • Act as liaison with a local government authorizes i.e. LHDN, KWSP, PERKESO.
  • Handling all proses related to hospitalization and GPA (Group Personal Insurance).HR

    Documentation and Policy Review:

    • Regularly review and recommend improvements for HR documentation and policies.
    • Ensure that company policies align with government directives and inform top management of updates.

      Recruitment & Staffing:

      • Source and select candidates for various job openings within the company.
      • Design, implement, and manage job advertisements, recruitment campaigns, and candidate interviews.
      • Oversee recruitment efforts, including writing and placing job ads, conducting interviews, and arranging appointments with candidates.

        Employee Relations and Disciplinary Actions:

        • Assist in managing employee relations issues, including disciplinary procedures and conflict resolution.

          Compensation & Benefits:

          • Assist in implementing revisions to the company's compensation program, as directed by top management.
          • Ensure accurate and up-to-date records are maintained for all department documents and reports related to compensation and benefits.

            Staff Documentation & Reporting:

            • Oversee the preparation and maintenance of HR documents, records, and reports.
            • Maintain organizational charts and company directory.

              Policy Development & Administrative Support:

              • Contribute to the development of HR department goals, objectives, and systems.
              • Recommend and implement new policies, approaches, and procedures to top management.
              • Assist with administrative tasks and coordinate with superiors on special projects or tasks.

                Exit Interviews & Employee Termination:

                • Oversee exit interviews, ensuring that feedback is collected and addressed.
                • Manage all documentation and procedures related to employee departures.

                  General HR Administration:

                  • Participate in administrative staff meetings to discuss HR-related matters.
                  • Perform any other duties assigned by superiors as needed.

Education:

• Bachelor's degree in Human Resources, Business Administration, Law, or related field.
• Certification or diploma in Human Resources or Immigration Management is a plus.

  Experience:

  • Minimum 3 years of experience in visa and work permit management or HR.
  • Experience dealing with government agencies (e.g., LHDN, KWSP, PERKESO) and immigration laws.
  • Experience in recruitment, interviewing, and managing job campaigns.

    Skills & Abilities:

    • Immigration Knowledge: Understanding of local and international immigration laws and processes.
    • Communication Skills: Proficient in both Malaysia and English, with the ability to liaise effectively with authorities and employees.
    • Organizational Skills: Ability to manage documents, records, and reports accurately.
    • Problem-Solving: Able to handle employee relations, disciplinary issues, and conflicts professionally.
    • IT Skills: Proficiency in MS Office and HR management software.
    • Management Skills: Capable of planning and coordinating tasks efficiently.

      Personal Traits:

      • Detail-Oriented & Responsible: Ensure compliance with laws and company policies.
      • Proactive: Independent, efficient, and able to suggest improvements.
      • Service-Oriented: Provides necessary support to both employees and employers.
      • Integrity: Strong ethics and commitment to maintaining confidentiality.

        Additional Requirements:

        • Experience with HRIS systems is a plus.
        • Ability to work in a fast-paced environment and handle multiple tasks.

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law