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Admin Executive (Mandarin Speaker)

  • Full Time, onsite
  • DIGITAL WORLD DISTRIBUTION (KL) SDN BHD
  • Subang Jaya, Malaysia
RM 2,500 - RM 4,000 / month

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  • Handle daily administrative tasks to support the sales team, including order processing, invoicing, and documentation.
  • Process and manage sales orders from customers, ensuring accuracy and timely delivery.
  • Coordinate with the warehouse and logistics teams to ensure on-time product deliveries.
  • Maintain and update customer databases, sales records, and reports.
  • Prepare and track quotations, sales agreements, and follow up with clients on their inquiries and order statuses.
  • Assist in managing stock levels and ensure timely restocking of products based on sales forecasts.
  • Handle customer service calls and emails, addressing issues, complaints, or queries efficiently.
  • Support the sales team with data and insights related to sales trends, customer preferences, and inventory management.
  • Coordinate with the finance department to ensure payment tracking and processing.
  • Perform any ad-hoc tasks assigned by the Manager to support the overall business objectives.
  • At least achieve SPM or achieve higher education
  • Experience at least 1-2 years of experience in a sales support or sales administration role. Experience in the office supplies industry is an advantage
  • Familiarity with accounting software is an advantage (e.g. Auto count)
  • Strong Communication Skills in Mandarin, English and Bahasa Malaysia
  • Proficiency in Microsoft Office Suite (Excel & Word)
  • Strong Organizational and Multitasking Skills
  • Ability to work independently and as part of a team
  • Detail-oriented, proactive, customer-focused, and able to work well under pressure in a fast-paced environment
  • EPF, SOCSO, EIS & PCB
  • Annual Leave
  • Medical and hospitalization Leave
  • Medical claim
  • Annual bonus
  • Annual Increment
  • Training provided