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Senior Operation Executive


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1. Operations Management

Procurement & Supply Chain Coordination

  • Manage end-to-end procurement processes, including sourcing, negotiating, and maintaining relationships with China-based suppliers.
  • Monitor supply chain timelines to ensure on-time delivery of materials and finished goods.
  • Resolve supplier issues and optimize cost-efficiency.

    Inventory & Production Oversight

    • Track raw material and finished goods inventories, aligning with production schedules and demand forecasts.
    • Ensure accuracy of the production system (Codemax), updating data and resolving discrepancies.
    • Collaborate with production/logistics/warehouse teams to minimize delays.

      Reporting & Communication

      • Consolidate departmental updates (production, marketing, warehouse, finance, logistics) into actionable reports for Directors.

        2. Personal Assistant Duties

        Administrative Support

        • Manage Directors’ calendars, meetings, travel, and email correspondence.
        • Prepare agendas, documents, and presentations for leadership meetings.

          Stakeholder Liaison

          • Act as a bridge between Directors and internal/external stakeholders.
          • Handle confidential information with discretion.

            3. Project & Ad-Hoc Management

            • Lead or assist in ad-hoc projects and initiatives as directed by the Directors (e.g., process improvements, market research, or urgent operational tasks).
            • Adapt quickly to shifting priorities, managing multiple tasks simultaneously.
            • Support Directors in special assignments, such as data analysis, event coordination, or cross-departmental collaboration.
            • Maintain flexibility to adjust workflows, deadlines, or responsibilities based on evolving business needs.

1. Education & Experience:

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  • Minimum 3–5 years of experience in operations, procurement, supply chain, or a related role.
  • Experience working with China-based suppliers and manufacturers is a plus.

    2. Technical & Industry Skills:

    • Familiar with China’s procurement and supply chain processes, including sourcing, negotiations, and import/export procedures.
    • Proficient in using WeChat, Excel, Google Chat, Google Sheets, and Codemax (or other inventory/production tracking systems).
    • Strong knowledge of inventory and production management best practices.

      3. Communication & Language:

      • Fluent in Mandarin and English (spoken and written) to communicate effectively with suppliers and internal teams.
      • Ability to draft professional reports, emails, and presentations.

        4. Soft Skills & Work Ethic:

        • Strong problem-solving and negotiation skills to handle supplier issues and optimize costs.
        • Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
        • Adaptable to fast-paced environments and able to handle urgent or ad-hoc tasks effectively.
        • High level of discretion and professionalism in handling confidential information.

          5. Additional Preferences:

          • Experience in working with logistics, warehousing, or e-commerce operations is a plus.
          • Prior experience assisting C-level executives or directors is an advantage.
  • EPF/SOCSO
  • 14 days annual leaves + 1 birthday leaves
  • Annual Rm600 self improvement + medical leave
  • Other statutory benefits like maternity leaves