Please choose any TWO sectors of the job responsibilities below that can help you to grow your career:-1. Sales & Production Support Section- To prepare all sales related documents (Sales Order, Delivery Order, Invoice, Statement of Account, etc.) using AutoCount system.
- To prepare material listing, costing, quotation and other documentations related to sales.
- To check stock availability during project proposal and inform the Sales Personnel.
- To check and update all documentations and drawings in an organized filing system.
- To email / post sales related documents to respective parties.
- To support sales & marketing activities and events.
- To verify physical stock arrival vs document and information is correct to key into AutoCount inventory system.
- To prepare production document, including work arrangement and schedule for each project’s fabrication and wiring.
- To coordinate assigned work task between the factory, HQ and sub-contractor; communicate effectively to achieve the completion of project on time.
- To work closely with Production and Sales Team; to monitor, co-ordinate, update and communicate on product completion and distribution.
- To involve in monthly stock check.
- To assist in ISO documentation and execution.
- To carry out any other related ad-hoc administrative tasks as and when require.
2. Technical Components Inventory Management - To carry out daily components stock-out for delivery.
- To carry out electrical components checking, modification and repair work.
- To conduct quality testing on each component before delivery.
- To verify physical stock arrival vs document and information is correct to key into AutoCount inventory system.
- To assist and monitor loading & unloading stock, wrapping of finished product before delivery.
- To involve in internal purchasing and monthly stock check.
- To assist in ISO documentation and execution.
- To carry out any other related ad-hoc administrative tasks as and when require.
3. Finance & Purchasing Division - To be able to understand and perform basic accounting.
- To be able to use the AutoCount system to prepare purchase order, invoice, delivery order, stock-in, statement of account, official receipt, monthly stock administration and document management.
- To work closely with supplier in material sourcing, stock availability, price and term negotiation, issuance of purchase order and goods delivery.
- To prepare and match relevant documents on purchase order, delivery order, stock report, payment voucher and etc.
- To monitor stock status and discuss with HOD on replenishment.
- To involve in monthly stock check and preparation of monthly stock report.
- To assist in ISO documentation and execution.
- To carry out any other related ad-hoc administrative tasks as and when require.
4. Human Resources & Administration Department- To assist in administrative tasks related to human resource, recruitment, staff attendance and OT claim.
- To prepare documents related to recruitment, employment and disciplinary matters.
- To remind HOD on employee’s probation and performance evaluation requirement and prepare evaluation summary.
- To maintain a proper and systematic human resource documents and employee’s personal file.
- To in-charge of general administrative tasks, office stationery, F&B supply, housekeeping and office maintenance.
- To assist in ISO documentation and execution.
- To carry out any other related ad-hoc administrative tasks as and when require.
