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Conference Producer

RM 4,000 - RM 6,000 / month

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  • Content Development:
  • Research industry trends, emerging topics, and the target audience’s needs to develop relevant and timely conference themes.
  • Collaborate with internal teams and external stakeholders to define session topics, speaker panels, and workshops.
  • Create event agendas and ensure content is aligned with business objectives and market trends.
  • Speaker Management:
  • Identify, recruit, and secure high-quality speakers, including industry leaders, experts, and thought leaders.
  • Coordinate speaker logistics, including contracts, travel, and accommodations.
  • Provide guidance and support to speakers regarding content, presentation style, and event requirements.
  • Event Planning & Logistics:
  • Coordinate all aspects of the event, including scheduling, venue selection, audio/visual setup, and catering.
  • Work with event vendors, suppliers, and partners to ensure smooth logistics and the timely delivery of services.
  • Ensure compliance with health, safety, and legal requirements during event planning and execution.
  • Marketing & Promotion:
  • Collaborate with the marketing team to promote the event through digital channels, social media, email campaigns, and partnerships.
  • Help develop promotional materials, including brochures, event websites, and social media content.
  • Assist in managing attendee registrations and promoting the event to a broad audience.
  • Budget Management:
  • Manage the conference budget, ensuring that costs are kept within allocated limits while maintaining the quality of the event.
  • Negotiate contracts with venues, suppliers, and vendors to secure cost-effective services.
  • Track expenses and generate financial reports for internal review.
  • On-Site Coordination:
  • Oversee the event on-site, ensuring all logistics run smoothly.
  • Coordinate with vendors, staff, and volunteers to handle registrations, event setup, speaker coordination, and attendee needs.
  • Troubleshoot and resolve any issues that arise during the event.
  • Post-Event Evaluation:
  • Gather feedback from attendees, speakers, and stakeholders to assess the success of the event.
  • Analyze attendee engagement and satisfaction data to identify areas of improvement for future events.
  • Prepare post-event reports and recommendations for continuous improvement.