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Personal Assistant cum Sales Coordinator

RM 2,500 - RM 5,000 / month

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Job Description :

  • Manage the personal assistant function for Director
  • Manage and handle Director’s business trip, travels, personal arrangements etc.
  • Oversee and manage the Administrative function of the organization and the team
  • Monitor and handle all company car road tax, insurance, summon
  • Oversee and handle staff travel arrangement – transportation and accommodation
  • Oversee service agreements/contract and ensure compliance and validity
  • Responsible for Admin budget and expenditure monitoring
  • Prepare relevant reports as required
  • Maintain a positive and productive work environment in the Admin team
  • Manage team development, issues and discipline
  • Gather information on competitors, and conduct analysis on their sales, prices and methods of distribution and marketing to thoroughly learn about the competition
  • Collect and analyze data regarding customer preferences, buying habits and needs to better identify market potential and factors influencing product demand
  • Check for upcoming job tender
  • Prepare tender documents
  • Arrangement service appointment with the client
  • Handles incoming/outgoing mails and answers phone calls, including customer enquiry
  • Update prospects and clients’ interactions and other sales activities
  • Provides administrative support to sales and service department
  • Work closely with the sales team to accelerate sales cycle such as preparing quotations, proposals, and sending emails, etc
  • Generate Purchase Order, Quotation, Delivery Order & Invoices
  • Any other ad-hoc duties as may be assigned.

Personal Attributes:

  • Ability to organize a daily workload by priorities and meet deadlines.
  • A proactive approach to problem solving and able to multitask
  • Self-driven and result oriented
  • Strong team player and having business acumen
  • Can become a decision maker
  • Ability to adapt, work independently in a fast-paced environment
  • Strong interpersonal skills and an ability to build rapport

Job Type: Full-time

Pay: RM2,500.00 - RM5,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Performance bonus