Personal Assistant to Chief Executive Officer
RM 3,100 - RM 5,000 / month
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Key Responsibilities:1. Executive Support
- Manage the CEO’s calendar, appointments, meetings, and travel itineraries.
- Organize and prepare materials for meetings, presentations, and reports.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Handle confidential documents ensuring they remain secure.
2. Communication Management
- Screen, prioritize, and respond to emails, calls, and other communications.
- Draft, proofread, and edit correspondence, memos, reports, and presentations.
- Liaise professionally with executives, clients, board members, and staff.
3. Meeting Coordination
- Schedule, coordinate, and take minutes for executive meetings, board meetings, and off-site events.
- Follow up on action points and ensure deadlines are met.
4. Travel and Logistics
- Plan and coordinate domestic and international travel arrangements including flights, accommodations, and itineraries.
- Prepare travel briefs and necessary documentation.
5. Project Support
- Assist the CEO in executing special projects and strategic initiatives.
- Conduct research and prepare briefing notes as required.
6. Office Management (as needed)
- Maintain proper filing systems (physical and digital).
- Process expense reports and reimbursements for the CEO.
- Perform ad hoc administrative tasks as required.
Qualifications & Requirements:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 2 years of experience supporting C-Level Executives.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital tools (Google Workspace, Zoom, Teams).
- Ability to handle sensitive information with discretion and confidentiality.
- Strong interpersonal skills and professional demeanor.
- Flexibility to work extended hours or travel when necessary.
Job Type: Full-time
Pay: RM3,100.00 - RM5,000.00 per month
Benefits:
- Additional leave
- Flexible schedule
- Free parking
- Health insurance
- Maternity leave
Schedule:
- Day shift
- On call
Supplemental Pay:
- Overtime pay
- Performance bonus
Application Question(s):
- Notice period to given to current employment?
- Minimum Expected Salary?
Experience:
- personal assistant: 1 year (Preferred)
Work Location: In person