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Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Main Responsibilities
Leadership.
- Mentor team members to ensure the best possible service in accordance with the SLA.
- Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.
- Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.
Operational Performance & KPI's.
- Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.
- Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.
- Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)
- Ensure that clear audit trails and records are available to justify and back up all procurement decisions.
- Maintain BASSnet data to ensure that accurate KPI's can be produced.
Supply Chain Management / Logistics.
- Ensure goods and services are delivered according to the vessel schedules.
- Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.
- Clear understanding of Incoterms.
- Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.
Procurement Strategy.
- Support GPS Strategy.
Project Management.
- Work with colleagues, customers and suppliers to improve total cost performance and quality.
- Identify opportunities to optimize processes and procedures and present to senior managers for approval.
- Support sourcing projects.
Sourcing and Pricing.
- Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.
- Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.
E-sourcing.
- Identify opportunities for e-sourcing and forward to Procurement Manager.
Supplier Relationship Management.
- Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.
Negotiation.
- Develop lowest landed cost mindset.
- Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.
- Continuously challenge suppliers on their existing prices to generate tangible savings.
- Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.
- Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)
Contract Management.
- Ensure compliance with GPS frame agreements, where applicable.
Responsible Procurement.
- When possible, ensure vendors comply with the standards set out in IMPA ACT
Financial Analysis.
- Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.
- Highlight any vendors who may be in financial difficulty to senior management.
Risk Management.
- Take steps to avoid delivery delays and monitor deliveries from vendors closely.
- Prioritize and take special measures to avoid off hire of vessels.
Data Analysis.
- Review vendor delivery performance monthly, identify and address any concerns.
Procurement Systems.
- Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)
- Shipserv, ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.
Industry Knowledge.
- Detailed awareness of marine industry and key drivers that effect the business.
- Excellent working knowledge of marine suppliers, their markets and their competitors.
- Good working knowledge of technical / functional specifications.
Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)
- Proactively suggest ways to improve service offered.
- Identify inefficiencies in processes and suggest improvements.
Qualifications
- 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.
- Or Degree / Diploma / FE Qualification / CIPS.
- Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.
- Customer focused and excellent command of English.
- Strong Stakeholder Management.
- High Level of Drive and Determination.
- Solution first approach.
- Strong interpersonal skills - ability to get along with diverse personalities and cultures.
- Flexible, out-of-the box thinker who is comfortable working under pressure.
- Pro-active attitude with strong sense of ownership.
Process Involvement
- Requisition processing.
- Initiating registration of new suppliers.
- GPS KPI Reporting.
- Order goods and services.
- Order and follow up catering arrangements.
- Shipment/ delivery.
- Processing of invoice.