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Job Responsibility
- Operations ManagementÂ
- Manage end-to-end procurement processes, including sourcing, negotiating, and maintaining relationships with China-based suppliers.
- Monitor supply chain timelines to ensure on-time delivery of materials and finished goods.
- Resolve supplier issues and optimize cost-efficiency.
- Track raw material and finished goods inventories, aligning with production schedules and demand forecasts.
- Ensure accuracy of the production system (Codemax), updating data and resolving discrepancies.
- Collaborate with production/logistics/warehouse teams to minimize delays.
- Consolidate departmental updates (production, marketing, warehouse, finance, logistics) into actionable reports for Directors.
- Personal Assistant Duties
- Manage Directorsâ calendars, meetings, travel, and email correspondence.
- Prepare agendas, documents, and presentations for leadership meetings.
- Act as a bridge between Directors and internal/external stakeholders.
- Handle confidential information with discretion.
- Project & Ad-Hoc Management
- Lead or assist in ad-hoc projects and initiatives as directed by the Directors (e.g., process improvements, market research, or urgent operational tasks).
- Adapt quickly to shifting priorities, managing multiple tasks simultaneously.
- Support Directors in special assignments, such as data analysis, event coordination, or cross-departmental collaboration.
- Maintain flexibility to adjust workflows, deadlines, or responsibilities based on evolving business needs.
- Education & Experience:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum 3â5 years of experience in operations, procurement, supply chain, or a related role.
- Experience working with China-based suppliers and manufacturers is a plus.
- Technical & Industry Skills:Â
- Familiar with Chinaâs procurement and supply chain processes, including sourcing, negotiations, and import/export procedures.
- Proficient in using WeChat, Excel, Google Chat, Google Sheets, and Codemax (or other inventory/production tracking systems).
- Strong knowledge of inventory and production management best practices.
- Communication & Language:
- Fluent in Mandarin and English (spoken and written) to communicate effectively with suppliers and internal teams.
- Ability to draft professional reports, emails, and presentations.
- Soft Skills & Work Ethic:
- Strong problem-solving and negotiation skills to handle supplier issues and optimize costs.
- Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
- Adaptable to fast-paced environments and able to handle urgent or ad-hoc tasks effectively.
- High level of discretion and professionalism in handling confidential information.
- Additional Preferences:Â
- Experience in working with logistics, warehousing, or e-commerce operations is a plus.
- Prior experience assisting C-level executives or directors is an advantage.
- EPF/SOCSO
- 14 days annual leaves + 1 birthday leaves
- Annual Rm600 self improvement + medical leave
- Other statutory benefits like maternity leaves
Job Responsibility
- Operations ManagementÂ
- Manage end-to-end procurement processes, including sourcing, negotiating, and maintaining relationships with China-based suppliers.
- Monitor supply chain timelines to ensure on-time delivery of materials and finished goods.
- Resolve supplier issues and optimize cost-efficiency.
- Track raw material and finished goods inventories, aligning with production schedules and demand forecasts.
- Ensure accuracy of the production system (Codemax), updating data and resolving discrepancies.
- Collaborate with production/logistics/warehouse teams to minimize delays.
- Consolidate departmental updates (production, marketing, warehouse, finance, logistics) into actionable reports for Directors.
- Personal Assistant Duties
- Manage Directorsâ calendars, meetings, travel, and email correspondence.
- Prepare agendas, documents, and presentations for leadership meetings.
- Act as a bridge between Directors and internal/external stakeholders.
- Handle confidential information with discretion.
- Project & Ad-Hoc Management
- Lead or assist in ad-hoc projects and initiatives as directed by the Directors (e.g., process improvements, market research, or urgent operational tasks).
- Adapt quickly to shifting priorities, managing multiple tasks simultaneously.
- Support Directors in special assignments, such as data analysis, event coordination, or cross-departmental collaboration.
- Maintain flexibility to adjust workflows, deadlines, or responsibilities based on evolving business needs.
- Education & Experience:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum 3â5 years of experience in operations, procurement, supply chain, or a related role.
- Experience working with China-based suppliers and manufacturers is a plus.
- Technical & Industry Skills:Â
- Familiar with Chinaâs procurement and supply chain processes, including sourcing, negotiations, and import/export procedures.
- Proficient in using WeChat, Excel, Google Chat, Google Sheets, and Codemax (or other inventory/production tracking systems).
- Strong knowledge of inventory and production management best practices.
- Communication & Language:
- Fluent in Mandarin and English (spoken and written) to communicate effectively with suppliers and internal teams.
- Ability to draft professional reports, emails, and presentations.
- Soft Skills & Work Ethic:
- Strong problem-solving and negotiation skills to handle supplier issues and optimize costs.
- Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
- Adaptable to fast-paced environments and able to handle urgent or ad-hoc tasks effectively.
- High level of discretion and professionalism in handling confidential information.
- Additional Preferences:Â
- Experience in working with logistics, warehousing, or e-commerce operations is a plus.
- Prior experience assisting C-level executives or directors is an advantage.
- EPF/SOCSO
- 14 days annual leaves + 1 birthday leaves
- Annual Rm600 self improvement + medical leave
- Other statutory benefits like maternity leaves