Administrative Officer
Short Summary This Role :
Our client are seeking a dedicated and organized Administrative Clerk with strong experience in office administration, logistics, and handling travel arrangements for expatriates. The ideal candidate will play a crucial role in providing support to the administrative team, managing day-to-day operations, and ensuring efficient office logistics.
Job Responsibilities:
Company’s car and driver management:
- To compile driver’s daily report and prepare driver’s monthly overtime claim for submission.
- To monitor and arrange for company’s car maintenance, including car wash, periodical car service and car repairs.
- To coordinate drivers and cars arrangements between expatriates and for guests from Japan/other countries.
Logistics and travel arrangement:
- To arrange flight booking and hotel reservation for expatriates and staff for their business trips.
- To arrange for meeting room, office access cards and restaurant & golf reservations for guests.
- To get quotation and make arrangement for replacement drivers or limousine services for guests from Japan/other countries.
Office administration:
- Processing staff claims and reimbursement.
- Assisting in office invoices processing and issue of purchase orders.
- To assist in administering office utilities, fixed assets, and office facilities.
- To answer phone calls and attend to visitors.
IT support:
- Monitor and manage copier machine.
- To coordinate with IT vendors on IT management
Other Administrative Work:
- Assist in the arrangements of company events
- Filing of documents and update & maintaining the filing system
- Any other administrative work assigned by supervisor .
Job Requirements:
- At least have Diploma in Business Administration, or Private Secretarial Course
- Minimum 2-3 years’ experience as an Administrative Assistant or Personal Assistant
- Knowledge of office management systems and procedures
- Experience in travel & logistics arrangements
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, & Microsoft 365
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Short Summary This Role :
Our client are seeking a dedicated and organized Administrative Clerk with strong experience in office administration, logistics, and handling travel arrangements for expatriates. The ideal candidate will play a crucial role in providing support to the administrative team, managing day-to-day operations, and ensuring efficient office logistics.
Job Responsibilities:
Company’s car and driver management:
- To compile driver’s daily report and prepare driver’s monthly overtime claim for submission.
- To monitor and arrange for company’s car maintenance, including car wash, periodical car service and car repairs.
- To coordinate drivers and cars arrangements between expatriates and for guests from Japan/other countries.
Logistics and travel arrangement:
- To arrange flight booking and hotel reservation for expatriates and staff for their business trips.
- To arrange for meeting room, office access cards and restaurant & golf reservations for guests.
- To get quotation and make arrangement for replacement drivers or limousine services for guests from Japan/other countries.
Office administration:
- Processing staff claims and reimbursement.
- Assisting in office invoices processing and issue of purchase orders.
- To assist in administering office utilities, fixed assets, and office facilities.
- To answer phone calls and attend to visitors.
IT support:
- Monitor and manage copier machine.
- To coordinate with IT vendors on IT management
Other Administrative Work:
- Assist in the arrangements of company events
- Filing of documents and update & maintaining the filing system
- Any other administrative work assigned by supervisor .
Job Requirements:
- At least have Diploma in Business Administration, or Private Secretarial Course
- Minimum 2-3 years’ experience as an Administrative Assistant or Personal Assistant
- Knowledge of office management systems and procedures
- Experience in travel & logistics arrangements
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, & Microsoft 365
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task