Conference Producer
Salary undisclosed
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- Content Development:
- Research industry trends, emerging topics, and the target audience’s needs to develop relevant and timely conference themes.
- Collaborate with internal teams and external stakeholders to define session topics, speaker panels, and workshops.
- Create event agendas and ensure content is aligned with business objectives and market trends.
- Speaker Management:
- Identify, recruit, and secure high-quality speakers, including industry leaders, experts, and thought leaders.
- Coordinate speaker logistics, including contracts, travel, and accommodations.
- Provide guidance and support to speakers regarding content, presentation style, and event requirements.
- Event Planning & Logistics:
- Coordinate all aspects of the event, including scheduling, venue selection, audio/visual setup, and catering.
- Work with event vendors, suppliers, and partners to ensure smooth logistics and the timely delivery of services.
- Ensure compliance with health, safety, and legal requirements during event planning and execution.
- Marketing & Promotion:
- Collaborate with the marketing team to promote the event through digital channels, social media, email campaigns, and partnerships.
- Help develop promotional materials, including brochures, event websites, and social media content.
- Assist in managing attendee registrations and promoting the event to a broad audience.
- Budget Management:
- Manage the conference budget, ensuring that costs are kept within allocated limits while maintaining the quality of the event.
- Negotiate contracts with venues, suppliers, and vendors to secure cost-effective services.
- Track expenses and generate financial reports for internal review.
- On-Site Coordination:
- Oversee the event on-site, ensuring all logistics run smoothly.
- Coordinate with vendors, staff, and volunteers to handle registrations, event setup, speaker coordination, and attendee needs.
- Troubleshoot and resolve any issues that arise during the event.
- Post-Event Evaluation:
- Gather feedback from attendees, speakers, and stakeholders to assess the success of the event.
- Analyze attendee engagement and satisfaction data to identify areas of improvement for future events.
- Prepare post-event reports and recommendations for continuous improvement.
- Bachelor’s degree in Event Management, Marketing, Business, or related field.
- 2-3 years of experience in event planning or conference production.
- Strong organizational skills and the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to engage and manage speakers, vendors, and attendees.
- Content Development:
- Research industry trends, emerging topics, and the target audience’s needs to develop relevant and timely conference themes.
- Collaborate with internal teams and external stakeholders to define session topics, speaker panels, and workshops.
- Create event agendas and ensure content is aligned with business objectives and market trends.
- Speaker Management:
- Identify, recruit, and secure high-quality speakers, including industry leaders, experts, and thought leaders.
- Coordinate speaker logistics, including contracts, travel, and accommodations.
- Provide guidance and support to speakers regarding content, presentation style, and event requirements.
- Event Planning & Logistics:
- Coordinate all aspects of the event, including scheduling, venue selection, audio/visual setup, and catering.
- Work with event vendors, suppliers, and partners to ensure smooth logistics and the timely delivery of services.
- Ensure compliance with health, safety, and legal requirements during event planning and execution.
- Marketing & Promotion:
- Collaborate with the marketing team to promote the event through digital channels, social media, email campaigns, and partnerships.
- Help develop promotional materials, including brochures, event websites, and social media content.
- Assist in managing attendee registrations and promoting the event to a broad audience.
- Budget Management:
- Manage the conference budget, ensuring that costs are kept within allocated limits while maintaining the quality of the event.
- Negotiate contracts with venues, suppliers, and vendors to secure cost-effective services.
- Track expenses and generate financial reports for internal review.
- On-Site Coordination:
- Oversee the event on-site, ensuring all logistics run smoothly.
- Coordinate with vendors, staff, and volunteers to handle registrations, event setup, speaker coordination, and attendee needs.
- Troubleshoot and resolve any issues that arise during the event.
- Post-Event Evaluation:
- Gather feedback from attendees, speakers, and stakeholders to assess the success of the event.
- Analyze attendee engagement and satisfaction data to identify areas of improvement for future events.
- Prepare post-event reports and recommendations for continuous improvement.
- Bachelor’s degree in Event Management, Marketing, Business, or related field.
- 2-3 years of experience in event planning or conference production.
- Strong organizational skills and the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to engage and manage speakers, vendors, and attendees.